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The following document details common procedures for defining and maintaining SAP printers.  It also describes how to monitor and maintain printing on the SAP system.  The procedures only apply to printers set up in the UNIX environment, and not to printers attached locally to PC’s.

AUDIENCE

All personnel responsible for SAP system administration should review this document.

REFERENCES

For more information the following sources are recommended:

BC - System Administration Guide, Chapter 6: Maintaining the SAP Spool System

SAP Extended Help (Select Extended Help from the Help menu while in transaction)

 

PROCEDURE

Creating a Printer in SAP

Before defining a printer in the SAP system, the printer must already exist in the UNIX host.  To define a printer:

  1. Bring up the Spool Administration screen by using transaction code SPAD or System ® Administration ® Spool ® Spool administration.
  2. Select Printer Names and click the ü pushbutton to bring up the Spool Administration: List of Output Devices screen.
  3. Click the Create pushbutton to bring up the Spool Administration: Create Output Device screen.
  4. Enter a four character printer code in the Output device field.  This code should follow the standard: XX01, XX02, XX03, and so on, where XX is any two characters.  Use a code that is not already in use.
  5. Enter the SAP device type in the Device type field.  To see a listing of possible entries, click in the field and then click the down arrow to the right of the field.  Double click on the item in the list to select it.  For HP LaserJet printers, select _Z_LJIIID_ (if this selection is unavailable, select HPLJIIID).
  6. Select the host that will process requests for the printer in the Aufbereitungsserver field.  To see a listing of possible entries, click in the field and then click the down arrow to the right of the field.  Double click on the item in the list to select it.  Each row in the list has a Server name and a Host name.  The list is divided into servers with active spool processes and servers without an active spool process.  Double click on a server with an active process.  This will fill in the Aufbereitungsserver and Host name fields.
  7. Enter the name of the UNIX printer in the Host printers field.
  8. Enter a space in the first Device class field to designate a Printer device class.  This should be the default entry.  To see the possible entries, click in the field and click the down arrow to the right of the field.
  9. Enter N in the first Access method field.  This entry translates to Print locally via LP/LPR.  To see the possible entries, click in the field and click the down arrow to the right of the field.

10.  Enter S in the first LPQ format field.  This entry translates to System V LPSTAT.  To see the possible entries, click in the field and click the down arrow to the right of the field.

11.  Enter a short description of the printer in the Location field, e. g. Printer in IS Dept. by Stephanie Engel’s Office (DPLASER).

12.  Click the Save pushbutton (icon with yellow folder) to save the definition.

Changing a Printer in SAP

To change an existing printer in SAP:

  1. Bring up the Spool Administration screen by using transaction code SPAD or System ® Administration ® Spool ® Spool administration.
  2. Select Printer Names and click the ü pushbutton to bring up the Spool Administration: List of Output Devices screen.
  3. Click the Change pushbutton to bring up the Spool Administration: Change Output Device screen.
  4. Make the necessary changes and click the Save pushbutton (icon with yellow folder) to save the definition.  Follow steps 5 through 12 above to change the printer definition.

Monitoring Spool Requests  in SAP

To monitor and maintain print jobs in SAP,

  1. Bring up the Spool: Request Screen by using transaction code SP01 or menu path System ® Administration ® Spool ® Output controller.  An alternative menu path is System ® Services ® Output controller.  The screen allows you to query specific spool jobs.
  2. Enter the criteria for query in the given fields.  The fields include:
  • Spool request number
  • Spool request name
  • User name (defaults to SAP ID used to log on)
  • From Date (defaults to current date)
  • Client (defaults to current client number)
  • Output device
  • Format
  • Title
  • Recipient
  • Department

To get a list of all jobs, clear out all the field entries.

  1. Click the ü pushbutton to bring up the Spool: Requests screen.   The screen displays the results of the query.  The information on the screen shows the following fields:
  • Spool request number
  • Client number
  • User name
  • Time of request
  • Output status
  • Print request size
  • Print request title

To see the attributes of a spool request, select the spool request and click the Attributes pushbutton.  This will bring up the Spool: Attributes screen.

A spool request may have more than one print request; it may print more than one document or report.  To see all the output requests for a spool request, select the spool request and click the Output requests pushbutton.  This will bring up the Spool: Output Requests for Spool Request screen, which lists all the print requests associated with the single spool request.  The individual print requests may be maintained from this screen.  Display the attributes for a print request by selecting the print request and clicking the Attributes pushbutton.  Delete a print request by selecting the print request and clicking the Delete pushbutton.  Note that successfully completed print requests will not appear if the print request used the Delete immediately option.

To see what is actually printed in a spool request, select the spool request and click the Display pushbutton.

To resubmit a spool request, select the spool request and click the Print pushbutton.  SAP will attach this print request  to the same spool request.

To see the date spool request were made, click the Date pushbutton.  The date will replace the user name column in the listing.  To see the user names again, click the User name pushbutton.

To delete spool requests, select one or more spool requests by clicking the boxes on the left and then select Delete from the Spool request menu.  This will delete all print requests in the spool request.

To see information on a spool request with an Error status:

  1. Select the spool request and click the Output requests pushbutton.  This will bring up the Spool: Output Requests for Spool Request screen.  The unsuccessful print requests will be listed in this screen with incorrect in the Status field. 
  2. Select the print request and click the Display log pushbutton to get the Spool: Display Error Log screen.
  3. To expand the information in the log, click the More info pushbutton repeatedly.  To shorten the log, click the Less info pushbutton. 

Cleaning Obsolete and Inconsistent Spool Requests and Temporary Sequential Objects

SAP stores spool information in several tables.  To purge obsolete and inconsistent spool information:

  1. Bring up the Spool Administration screen by using transaction code SPAD or System ® Administration ® Spool ® Spool adminstration.
  2. Select Delete obsolete spool requests and click the ü pushbutton to bring up the Spool Administration: Delete Old Spool Entries screen.
  3. Select the desired criteria and click the Start pushbutton to delete the spool requests.  The default is Old spool requests that have exceeded their life.
  4. Bring up the Spool Administration screen again by clicking the green arrow pushbutton.
  5. Select Consistency check and click the ü pushbutton to bring up the Spool: Consistency Check screen.  The screen will list any inconsistent spool objects.
  6. Delete all inconsistent spool objects by clicking the Delete all pushbutton.
  7. Bring up the TemSe Administration screen by using transaction code SP12 or System ® Administration ® Spool ® TemSe administration.  TemSe stands for Temporary Sequential objects.
  8. Select Reorganization from the TemSe data base menu to bring up a pop-up box.
  9. Select the desired criteria and click the Delete pushbutton.  The default is Obsolete TemSe Objects.

10.  Select Consistency check  from the TemSe data base menu to bring up the TemSe: Data Consistency Check window.  The screen will list any inconsistent TemSe objects.

11.  Delete all inconsistent spool objects by clicking the Delete all pushbutton.

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