Skip to end of metadata
Go to start of metadata

Setting up the FI Validations

You can use additional validation to supplement the existing SAP logic to fit you into your business needs.

For e.g. to allow postings from company code "0001" to business area "1000" only.

I) Maintain Validation 

1. Go to GGB0 - To maintain the validations

     a) Select  Application Area - SAP module e.g. FI

     b) Select Calling Point - Dependent upon the application area that is selected.

                               -   0001 - Document Header - validate enteries at document header, e.g BKPF table

                               -   0002 - Line Items - check line item entris within a document, e.g. BSEG table

                                -   0003 - Complete Document - check settings for the whole documents.

           In this case, can take "002"

    c) Validation - Enter a validation name  e.g.  VBUS   and save

2) Give the prerequisite  

       Click on VBUS, click on create step and click on  Validation step 001       

        Allowed company code '0001' to post to business area `1000' only.  'FI00' checks that line item is from FI.
        If checks failed, the error message number 14 is displayed to stop the transaction.

      Click on prerequisite and Enter the following

       <BSEG> $BUKRS = '0001' AND
       <BKPF> $GLVOR = 'FI00'

3)  Check for Business area   

      Click on check and enter the following
       <BSEG> $GSBER = '1000'

4)  Give Message
      Type E   No. 14 - Business Area not allowed for company 0001
      Output fields  1 - BSEG - GSBER      2 - BSEG - BUKRS
                             3 -                                 4

 II. Define Validations for Posting

Go to OB28  and give the following

CC     CallPnt   Validation    Description                        Activtn Level
0001      2          VBUS           Business Area Validation              1

Activtn Level - 0 - Not Active    1 - Activated     2 - Activated for all except batch inputGGB4 - Manage the activation of all validations in the SAP system.

 III.  Message Control for Warnings or Error

Transaction OBA5

In FI, message type control are restricted.  Restricted message type are control to avoid any inconsistency of accounting entries.

  • Select the application area
  • Select Edit -> New entries
  • Type in the following :
    • Message number - By pressing the F4 key on the MsgNo field you can find out which messages are available.
    • User name - If you enter a name here then the specifications only apply to this particular user. If you enter "blank", then the settings apply to all users within the client.
    • Message type - You can find out the permitted message type by selecting F4 on the Online or Batch fields.
  • Save your entries.