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THIRD-PARTY SALES

Introduction

In third-party sales the company transfers the sales order to an external vendor. This vendor delivers the goods directly to the customer and invoices the company. The customer receives an invoice from the company’s sales office.

Some of Prerequisite configuration

1. Create Purchasing organization

Path: SPRO - Enterprise Structure- Definition-Materials Management- Maintain Purchasing Org.

2. Create purchasing group

Path: Materials Management - Purchasing - Create purchasing group

3. Assign Purchasing Org. to company code*

Path: SPRO - Enterprise structure - Assignment - Materials management - Assign purchasing organization to company code.

4. Assign purchasing organization to plant

Path: SPRO - Enterprise structure - Assignment - Materials management - Assign purchasing organization to plant

5. Maintain purchasing area

Path: SPRO - Materials Management - Purchasing - Maintain Purchasing Area

6. Maintain Purchasing Area Determination*

Path: SPRO - Materials Management - Purchasing - Purchasing Area Determination

7. Create Vendor Account Group

Path: SPRO - Financial Accounting - Accounts Receivables and Accounts Payables - Customer Accounts - Vendor Accounts - Master Data - Preparations for Creating Vendor Master Data - Define Account Group

8. Number range assignement to Vendor Account Group

Path: SPRO - Financial Accounting - Accounts Receivables and Accounts Payables - Customer Accounts - Vendor Accounts - Master Data - Preparations for Creating Vendor Master Data - Assign Number Rangers to Vendor Group

9. Some other critical factors involved

Refer the following:
Key Factors in Configuartion for Third-party Sales

Some Prerequisite master data preparation

1. Create Third-Party related Material Master

TCode: MM01

Maintain:

Industry Sector:Retail
Material Type:Trading goods (KMAT)

Views to maintain in material

In Basic data 1:

Maintain BANS in Gen/Itemcatgroup

In sales: Sales org. 2:

Maintain BANS In item category Group

In Sales: General/Plant:

Maintain KP in Availability check

In Purchasing:

Enter the purchasing group.
Click on the Autom. P0

2. Create Vendor Master Data for Third-Party Sales

TCode: XK01
provide the details like Company code, Purch. Org., & Account Group
and start creating Vendor.

3. Create Vendor Info Record (if required)

TCode: ME11
Enter the Vendor no. Material no., Purchasing org. and Plant and Create Info Record.

Process flow

Step: 1 Create Sales Order

Use TCode: VA01
Enter the

  • Sold to Party,
  • Ship to party
  • Customer PO no. &
  • Matl. No. (Third party material)
  • Ordered Qty.
    A screen with the following details will get created.
    Then click on the continue button
    Pick the Schedule lines.
    A screen will be displayed with Delivery date, Rounded qty. and Confirmed qty.
    Note: Before saving the sales doc. Purchase requisition no. will not get created

Save the Sales Order.
On saving the sales order, purchase requisition is generate in the back ground.

To know the purchase requisition number, either go schedule line tab in item level of the sales order and check in procurement tab or go sales order in status overview.

Step: 2 Check Purchase Requisition (PR)

Use TCode : ME53N

Step: 3 Adopt Purchase Requisition into Purchase Order or create PO with reference to PR

Use TCode: ME21N
Keep the standard order (Which you have defined in the Document type)
Enter the purch. Org.
Purch. Group. and Company code
Enter the Purchase Requisition no.
After Entering the Details, Press Enter Button
A screen as appears with all the details like Matl. Po. Qty, Deliv. Date, Net price Curr etc.
Then Save the PO.
Hence PO is created

Step: 3 Release the PO. Number. (Based on release stategy in PO type used)

TCode: ME29N
Now Release the Order.
On release it will give following message
"Purchase Order no. xxxxxxxxx changed"

Step: 4 Post Invoice Receipt

Use TCode: MIRO
This done once you receive the vendor's invoice.
Basic Data Tab (Header Level) - Enter Invoice Date, Reference No, Amount (tax inclusive) and Tax amount.
PO Reference Tab (Item Level) - Enter the purchase order number
Check at the header, if the balance is zero and the green indicator is on. If yes, check the line items which have to be posted else correct the amount and/or tax amount to make the balance zero.
Save the invoice receipt document

Step: 5 Generate invoice for Third-party sales order

Use TCode VF01
This to create the billing document which will be send to the customer as request for payment.
Provide sales document number and press enter.
System will take you to billing overview screen.
Save the document to create billing doc.
Release the billing Doc to accounts, if required.