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1.  What is "down payment"?

      Down payment is the  Received/Paid amount before actual handing  over the Goods .

2.  The main contents of the down payment:

    (1)  Down payment is processed when the commodity buying and selling is promised, and the amount received/Paid

            before the commodity is handed over.

    (2) The down payment happens in a debt or Credit side before the commodity is handed over .

    (3)  After  the commodity is handed over, the down payment happened in debt/Credit could be deducted with  accounts

            receivable/Payable.

3.  In SAP "special G/L indicator" is used for handling the down payment posting.

      What is special G/L indicator?  -> For distinguishing the down payment and accounts receivable of the same  customer, 

      The "special G/L indicator" is  used.  In SAP standard , Special G/L indicator : "A" is used for  for Down  payment. 

      Customizing->Transaction: FBKP->special G/L button

                            ->example: selecting "Acct Type"  :  " D " and "SGL Ind." : "A"

                            ->Maintain reconciliation account and special G/L account (the reconciliation account will be replaced by

                                special G/L account when "A" is used for posting down payment line items) , by pressing properties

                                button ->"Special G/L transaction types" could be set.

 Check the special G/L account:

Check the transaction types:


4. Standard  scenarios for customer down payment in SAP R/3 system for down payment processing:   

   (1) Down Payment Request (T-cd:F-37) with special G/L indicator : "A" -> it is only a note, a line item.

   (2) Create down paymet n in F-29 with special G/L indicator : "A" in Transaction:F-29.

          Within this step, the down payment could be cleared.

  (3) Create account reveivable in Transaction:FB70( customer open line items is posted).

  (4) Clear the down payment created in step(2)withinv customer open item created in step(3)  in Transaction:F-39.

         Normally the partial amount in customer Open items is cleared with down payment ( down payment amount <=

         amount in customer open item).

  (5) Clearing the account receivable in F-28(clearing the left part amount in customer open line items).

For example:

  (1)For down payment request, no transaction is happened, so no really document with debit/credit lines generated. 

  (2) Create down payment    :                   Bank                               ¥10,000  /     down payment     ¥10,000  

  (3) Create customer open line item :     Account Reveivable ¥15,000  /     Revenue                ¥15,000 

  (4) Clear down payment      :                   Down payment         ¥10,000  /     Receivcable       ¥10,000

  (5) Clear the customer open line item : Bank                                 ¥5,000  /  Receivable              ¥5,000


 

1 Comment

  1. In addition to the Customer down payment please include following Vendor Down Payment.

    Down Payment to Vendor
    Customizing->T-cd:FBKP->special G/L button->example: selecting "Acct Type" : " K " and "SGL Ind." : "F"->Maintain reconciliation account and special G/L account.
    Select the Noted item check box under properties and select the radio button Down payment/down payment request under Special GL Transaction type. Maintain Posting key 39 for credit only.
    And also maintain "Acct Type" : " K " and "SGL Ind." : "A"->Maintain reconciliation account and special G/L account.
    Special GL "F" is Noted item and creates single line item entry.

    Standard scenarios for customer down payment in SAP R/3 system for down payment processing:
    (1) Down Payment Request (T-cd:F-47) with special G/L indicator : "A" -> it is only a note, a line item.
    (2) Create down payment in F-48/F-58 with special G/L indicator : "A".
    Within this step, the down payment could be cleared.
    (3) Create account Payable in T-cd:FB60/MIRO( Vendor Invoice).
    (4) Make the final payment if your Down payment is less than your invoice amount.
    (5) Clear the down payment created in step (2) within Vendor Invoice created in step(3) through T-cd:F-54 or F-44.