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Month End Closing Operations

Module

Sr. No.

Process Description

T Code / Menu-path 

Periodicity(D/W/M)

Person Responsible / Location

MM

1

Inventory balance

Programm ZBIL

Monthly

Logistic

MM

2

Inventory Revaluation 

MR22
Logistics > Materials Management > Valuation > Change in Material Price > Change Material Prices

Monthly

Corporate Accounts

MM

3

Physical Inventory Differences-Post , after Physical counting 

MI07 -
 Logistics > Materials Management > Physical Inventory > Difference > Post
(+ MI01 MI04 )

Monthly

Depot/corporate accounts after prior approval from head of finance

MM

4

PO Closure

ME22N -
Logistics > Materials Management > Purchasing > Purchase Order > Change

Monthly

Purchase dept

SD

5

Check Billing Due List for the last days in the month

VF04 -
* *Logistics > Sales and Distribution > Billing > Billing Document > Process Billing Due List

Monthly

Logtistics/Sales Admin.

SD

6

General check of SD billing flows of  Goods Issues without invoices

VL06F -
Information Systems > General Report Selection > Sales and Distribution >Shipping  > Delivery Monitor

Monthly

Logtistics/Sales Admin.

FI

7

General account manual FI postings

FB50 / KE21N

Monthly

Corporate Accounts

SD

8

Release SD billing to Accounting

VFX3 - 
Logistics > Sales and Distribution > Billing > Billing Document > Blocked Billing Docs

Monthly

Logtistics/Sales Admin.

COPA

9

Reconciliation between CO/FI/SD

KEAT
Accounting > Controlling > Profitability Analysis > Tools > Analyze Value Flows

Monthly

Reporting

FI &
 COPA

10

Invoicing Regularisation of  deliveries non invoiced

FB50
 Accounting -> Financial Accounting-> General Ledger -> Document Entry  -> FB50 - Enter G/L Account Document

Monthly

Reporting

FI-CO-SD

11

Ensure Return sale order -credit memo and transfer posting tally

KE24/MB51

Monthly

Sales Admin/Reporting/Accounts

Payroll

12

Running of payroll interface

NON STANDARD

Monthly

IT/Corporate Accounts

MM

13

Open next MM Period 

MMPV Logistics > Material Managements > Material Master > Other > Close Period

Monthly

Manual orAutomated back ground job

FI

14

Open FI Posting Periods

 OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods

Monthly

Corporate Accounts

CO/IM

15

Settlement of Investment Orders to AUC

KO8G
Accounting > Controlling > Internal Orders > Period-End Closing > Single Functions > Settlement > KO8G Collective Processing

Monthly

Reporting
/Corporate Accounts

CO/IM

16

Settlement of Investment Orders to Fixed Assets

KO8G
Accounting -> Investment Management -> Internal Orders  ->Period-End Closing->Single Functions > Settlement  >  KO8G - Collective Processing

Monthly

Reporting/Corporate Accounts

FI

17

Depreciation Run

AFAB
-Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Depreciation Run -> AFAB - Execute

Monthly

Reporting/Corporate Accounts

FI

18

Maintain Exchange Rates

OB08
Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_BCE_68000174 - Enter Translation Rates

 

interface MEDECO

FI

19

Post Accrual / Deferral Entries

FBS1
Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> FBS1 - Enter Accrual/Deferral Doc.

Monthly

Corporate Accounts

  FI

  20

Post Recurring Entries

F.14
Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Recurring Entries -> F.14 - Execute

Depends on Nature of entry and target accrual dates

Corporate Accounts

FI

21

Reverse Accrual / Deferral Entries

F.81
 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.81 - Reverse Accrual/Deferral Document

Monthly

Corporate Accounts

FI

22

Receivables and Payables Regroupements

F101 Accounting -> Accounts Receivables ->  Periodic Processing -> Closing -> Regroup -> F101 - Receivables/payables

Monthly

Corporate Accounts

FI

23

GR/IR Clearing

F.13  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Automatic Clearing -> F.13 - Without Specification of Clearing Currency

Monthly

Corporate Accounts

FI

24

Revaluation of Foreign Currency Balances

F.05  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.05 - Foreign Currency Valuation

Monthly/Weekly

Corporate Accounts

COCCA

25

Correction of FI documents for wrong cost centre entries

KB61
Accounting  > Controlling > Cost Center Accounting > Actual Postings  > KB61 Repost Line Items

Weekly/Monthly

 

CO

26

Period close in CO

OKP1  Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment

Monthly

Reporting

CO-FI

27

CO-FI Reco

S_ALR_87013603
Accounting > Controlling > Cost Element Accounting > Information System > Reports for Cost and Revenue Element Acc > Reconciliation > CO/FI Reconciliation in CoCd Currency

Weekly/Monthly

Reporting

COPA

28

CO - PA assessment 

KEU5  Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment

Monthly

Reporting

COPA

29

Reconciliation between CO - CCA - COPA

GR55 ZTL8  Accounting > Controlling > Cost Center Accounting > Information System > Tools > Report Painter >  Report Writer > Report Group  ZTL8 > Execute

Monthly

Reporting

COPA

30

RES1 Report execution and validation

KE30
Accounting > Controlling > Profitability Analysis > Information System > Execute Report

D/W/M

Reporting

FI

31

Balance Audit Trail 

S_ALR_87100205 -
General Ledger >Periodic Processing > Closing > Document > Balance Audit Trail > All Accounts > S_ALR_87100205 - General Ledger from the Document File

Monthly

Corporate Accounts

FI

32

Compact Journal 

S_ALR_87012289
Accounting -> Financial Accounting-> General Ledger -> Periodic Processing ->Closing > Report > General Ledger Reports >Document > General > Compact Document Journal

Monthly

Corporate Accounts

FI

33

VAT Liability

F.38  General Ledger >Periodic Processing > Closing > Report > F.38 - Transfer Deferred Tax

Monthly

Corporate Accounts

FI

34

VAT Liability

F-32 Accounting -> Financial Accounting-> General Ledger -> Document Entry  -> F-02 - General Posting

Monthly

Corporate Accounts

FI

35

Analyse GR / IR a/c to crystalise and close the liability in the GR / IR a/c to chase up invoices

FBL3N / F.13
(TEST run and without tick " only docs which can be cleared"

Monthly

Corporate Accounts

FI

34

Review and download the p& l and balance sheet

 S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General >  Actual/Actual Comparisons ->S_ALR_87012284 

Monthly

Corporate Accounts/
Reporting

IM

35

Investment Management Report

S_ALR_87013019
 Accounting -> Investment Management -> Internal Orders  ->Information System ->Reports for Internal Orders ->More Reports
 S_ALR_87013019
 S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 :

Monthly

Reporting

IM

36

Investment Management Report

AW01N
Accounting > Investment Management > Fixed Assets >Asset > AW01N Asset Explorer

D/W/M

Reporting

YEAR END CLOSING OPERATIONS

Module

Sr. No.

Process Description

T Code / Menu-path 

Preceding Dependency

Subsequent Process Impacted

Periodicity(D/W/M)

Person Responsible / Location

FI

1

Open FI Posting Periods

OB52  Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods

Open period 13
close Normal periods 1 to 12 initially.
Open Special Period 13 , only for non sales accounts ( exclude accounts 7*)

Allows all specific en year postings

Annual

Corporate Accounts

FI

2

End year Manual FI Postings 

FB50  Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document

 

All specific postings for regularisation  involving generation of and FI and non sales imapct
-commissions on sales

Annual

Corporate Accounts

FI

3

Fiscal Year Change for Fixed Assets

AJRW  Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> AJRW - Fiscal Year Change

None

1/Calcul evaluation on next period
2/Posting to Assets Accounting in next Fiscal Year
3/reporting Budget

Annual

Corporate Accounts

FI

4

Open FI Posting Periods

OB52  Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods

Close  Special Period 13 to 16 to be closed after full & complete finalisation. of trial balance.

All processing involving generation of and FI Document not allowed in next posting period.

Annual

Corporate Accounts

FI

5

 Fixed Assets Year-End Closing

AJAB  Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> AJAB - Execute

After END closing period 13
=>Completion of Capitalization Activities and Posting of Final Depreciation Run for the Fiscal Year.

Posting to Previous Fiscal Year can not be continued after the year- end closing

Annual

Corporate Accounts

FI

6

Account Reconciliation for Fixed Assets

ABST2  Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> ABST2 - Account Reconciliation

After END closing period 13
=>
Completion of Capitalisation Activities and Posting of Final Depreciation Run for the Fiscal Year.

Rectification of reported errors on account of Capitalisation or depreciation

Annual

Corporate Accounts

FI

7

Vendors & Customers

F.07  Accounting -> Financial Accounting-> Accounts Payable  -> Periodic Processing -> Closing -> Carrying Forward -> F.07 - Balance Carry Forward

Scrutiny and closing of all Vendor & Customer accounts

 

Annual

Corporate Accounts

FI

8

Balance Sheet GL

F.16  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward

Scrutiny and closing of all GL Balance Sheet accounts

 

Annual

Corporate Accounts

FI

9

P & L Items

F.16  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward

Scrutiny and closing of all GL P & L accounts

 

Annual

Corporate Accounts

CO

10

Period close in CO

OKP1
Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment

FI closing done and FI period is closed for last month.

CO process and assessment cycle run,RES1 reporting

Annual

Reporting

CO-IM

11

Carry forward of open commitments for investment

KOCF
Accounting > Controlling >Internal Orders > Year-End Closing > Commitment Carryforward

 

Budgetory control on investment in next year

Annual

Reporting

COCCA

12

Checking overhead report(before and after assessment run)

S_ALR_87013611 , S_ALR_87013634 , S_ALR_87013635 , S_ALR_87013625

 

MIS reporting ????

Annual

Reporting

FI

13

Review and download the p& l and balance sheet

 S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General >  Actual/Actual Comparisons ->S_ALR_87012284 

Scrutinise & Download P& L and Balance Sheet

Year end

Annual

Corporate Accounts

IM

14

Investment Management Report

_ALR_87013019
 List: Budget/Actual/Commit:
Accounting -> Investment Management -> Internal Orders  ->Information System ->Reports for Internal Orders ->More Reports :
 S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 :

Special FI periods
closed

Reporting

Annual

Reporting

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