This page explains the tools used for reposting and analysing historical COPA (Controlling Profitability Analysis) documents.
In this page we will explain the usage of below mentioned transactions -
KE4F - Prepare Subsequent Posting Of Incoming Sales Order to CO-PA
KE4T - Post Sales Order Subsequently to Profitability Analysis
KE4TS - Simulation Of Document Transfer From Incoming Sales Order
KE4S - Transfer SD Billing Documents to CO-PA
KE4ST - Simulate Billing Document Transfer
KE4SFI - Document Transfer From Financial Document to Profitability Analysis
KE4SMM - Transfer Of Documents from Materials Managment to Profitability Analysis
This transaction is used when COPA is activated subsequently in a already productive environment. In such cases the already posted SD order will not have profitability segments created already. Before you can post sales orders subsequently, the system needs to determine profitability segments to which the order items should be assigned, if this assignment does not already exist. In this step, you make that assignment so that you can then post the sales orders.
This transaction allows you to provide a selection crieteria for which PA segment should be created and also provides you with the option to execute the transaction in Test mode.
This transaction post sales orders that have already available in the system to Profitability Analysis.
If this is a fresh activation of COPA and profitability segment has not been determined for the sales order then you must execute transaction KE4F first. Once the sales orders are prepared without errors transaction KE4T can be used to post the sales orders to COPA. On the selection screen, you can specify the sales orders you would like to transfer. The system only selects those sales orders that have been assigned to a profitability segment.
The default system does not protect any sales documents being transferred from any changes being made during the transfer. You can deactivate this function (No Lock On Sales Documents) on the selection screen to prevent changes from being made to the selected documents. However, the result of this may be that you do not obtain the most current data in Profitability Analysis. This also has the effect that no sales orders can be processed in SD while this program is running.
The function 'Check for existing records' checks whether any of the selected sales orders have already been posted to CO-PA. If you deactivate this option, and if the system finds orders that have already been transferred, these orders are canceled and then reposted again to CO-PA.
KE4S / KE4ST
In this transaction you can post billing documents to COPA for which Financial documents have already been created. This transaction works only for billing documents which have been released to accounting with transaction VF44.
The program checks whether the billing data has already been posted to CO-PA in order to prevent documents from being posted twice (first online and then with this function to CO-PA).
After posting the data to CO-PA, the program displays a transfer log and an error log. If any billing documents contained errors, you need to correct them and run the program again.
In Transaction KE4S you have the following important options -
Redetermine profitability segment
If you select this function, the system will delete and redetermine any existing profitability segments in the data record to be posted. It does this prior to posting when the transaction is executed.
'Redetermine PA segment' flag basically clears the existing PA segment. Derivation gets called for the creation of the line item and all characteristics are derived afresh. If the characteristic combination remains the same as earlier then the same CE4XXXX PAOBJNR as earlier will be used in the reposted COPA document. However if derivation changes any characteristic then a new PAOBJNR will be used in the resposted document. 'Redetermine PA segment' flag is normally used if there are certain characteristics which are only derived during the creation of the PA segment and not during creation of the line item (like TKEZU characteristics). In case 'Redetermine PA segment' is not flagged then the existing PA segment is first taken over. Then derivation gets called. If any characteristic which was not existing earlier gets derived or any existing characteristic gets overwritten with new value then automatically a new PAOBJNR gets created in the reposted COPA document. If derivation does not change any existing characteristic taken over from the PA segment then the same PAOBJNR will be used in the reposted COPA document.
From a technical perspective 'Redetermine PA segment' flag means that FM COPA_PROFITABILITY_SEGMENT will be called before the document is reprocessed in order to determine a new profitability segment. The PAOBJNR is newly created before FM AC_DOCUMENT_CREATE is called. If flag 'Redetermine PA segment‘ is marked a new CE4xxxx_ACCT segment number is created first by FM COPA_PROFITABILITY_SEGMENT on the basis of the data of the billing document (instead of using the one from VBRP-PAOBJNR). This new segment number is afterwards passed to CO-PA for creation of the CE1xxxx line item (but NOT stored in VBRP as new PAOBJNR) before derivation is called again. So derivation is called twice in this case: first time from FM COPA_PROFITABILITY_SEGMENT for creation of the CE4xxxx_ACCT segment number, second time for creation of the CE1xxxx line item.
Check for existing records
This options checks for already posted billing documents in COPA and selects only those documents which have not been posted to COPA. In a live system where data has already been posted to Profitability Analysis, you should not select this option for safety reasons, in order to avoid posting the same billing document twice.
Reversal of Line Items
If you select the option Reversal of line items, the system checks whether each selected billing document has already been transferred to Profitability Analysis.
All CO-PA line items belonging to billing documents that have already been transferred are reversed. All selected billing documents are then transferred to Profitability Analysis again.
You should select this option if you want to correct existing data records by reversing existing data and then reposting it. Note that, if you select this option, the system creates at least two new data records (reversal and reposting) for each data record you want to post! If you perform this function more than once, the system does not reverse reversal documents already created. This means that only the last data record to have been booked is reversed.
Posting Without Check
In this onption No validity check occurs to test whether individual billing documents have already been posted to COPA. Billing documents that have already been posted are not canceled in COPA.
Analyzing the Log
If you do not want to post the billing documents and just want to simulate them to check the data transfer from SD billing to COPA then you can use transaction KE4ST.
Once you have similated the billing document you can select the log function in the subsequent screen to analyze the same. You can find three different tabs on the screen -
This tab is speacially useful when you are trying to check the derivation of the characteristics in the billing document. Once you click on the tab you can find the field name, the characteristic value it contains and the status of the characteristic in the opearting concern.
If you click on the derivation analysis you can find option to check "Value Before/After " and the Derivation "Steps" that has been called during the transfer of billing document to COPA. The Screen shot below will explain the scenario -
Simillarly the analysis can be done for Value flow from Condition types and Valuation from billing document using the tabs Value Flow and Valuation Respectively.
KE4SFI / KE4SMM
KE4SFI and KE4SMM transactions can be used to repost record type B from MM and FI documents to COPA subsequently. However unlike KE4S transaction there is no option to view log in both these transactions. In this case also Preliminary check for existing data records.
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Related SAP Notes/KBAs
SAP Note 20254: INFO: Values from SD not transferred to CO-PA
SAP Note 2205938: Supportability tools: How to analyze derivation and valuation in CO-PA during billing using transaction KE4ST [VIDEO]