Deduction Rule Priority in Absence Deduction-Time Management
Information Courtesy:SAP Library
SAP SCN Community
Purpose: This document explains the process of giving the priority for absence deduction in deduction rule according to the priority.
Whenever employer deducts the absences from employee’s quota. The deduction should happen in the following way. Assume employee as the following quotas.
Quota1: Annual Leave (Code-11).
Quota2: Casual Leave (Code-12)
Quota3.Sick Leave (Code-13)
If the Time Administrator deducts the quota through info type 2001, initially the absence deducted from the Annual Leave Quota. If the quota exhausted then it should deduct from the Casual Leave and then Sick Leave.
This can be achieved by configuring the Counting Rule and Deduction Rule. The series if following steps will take to the objective.
Step1: Create three or more absence Types according to the requirement.
Step2: Maintain Entry Screens and Time Constraint Classes.
Attendance/Absence Indicator: A
PS Grouping: 77
Screen Number: 2001(As it is quota Deduction)
Step3: Define Counting Classes for Periodic Work Schedule
Maintain the counting classes as “7”
Step4: Define Counting Rule:
Maintain the counting rule as follows. Tick the week days according to the Periodic work schedule.
Holiday Class: 0 Not a Public Holiday
Day Type: Work According to Work Schedule
Counting Class: Maintain” 8 “
DWS Class: 1
Conditions for absence: Tick both “<1 Day” and “Full Day”
Quota Multiplier: 100% Days or 100%Hours (If you want to book absence less than one day)
Planned Hours: >0
Here we are configuring the system, to consider absence on “Holiday Class: 0 “i. e. not a public holiday, to take it according to the weekly offs and working days in Work Schedule. Daily Work Schedule “1” as a working day
Step5: Assignment of Counting Rule to Absence Type.
Assign the counting rule to absence type as and tick the Quota Deduction Option.
Step6: Define Absence Quotas
Define the Absence Quotas with the Time Measurement Unit Days and Time Constraint Class “1”.
Step: 7 Define Validity and Deduction Interval
Maintain the Validity period for one year
Step8: Define Deduction Rule for Absence Quotas
Define the deduction rule as follows. Maintain the absence quotas according to the priority order the way it has to be deducted. Select deduct priority as "Priority1", and "Ascending” Order as in the screen shot. Tick the radio button of “Sort All Other Quota Types in Order”
Step9: Assigning Deduction Rule to Counting Rule.
Assign the Deduction Rule 568 to Counting Rule.
Step10: Apply Absence in 2001
By whatever the leave we are applying through 2001 info-type, it will deduct based on the priority we mentioned in the V_556R_B table.
We are applying Sick Leave first, but first it will deduct Annual Leave only because of the priority in the table V_556R_B.You may the same in 2006 info-type.
Info type: 2001
Out Put: 2006 Info type
Even though we are applied Sick Leave first, but first it Annual Leave has been deducted because of the priority in the table V_556R_B.
Related Documents: SAP Library
SAP HCM Consultant
Disclaimer: This document does not contain the copyrighted content or material own by others. The coding or technical names used in the configuration screen shots are purely set as just examples and doesn’t belongs to the real time systems or material own by others. Any resemblance with the real time system or material own by others is s just a coincidence. The numbering, wording, coding are provided in screen shots are to give better understandings to the forum users. This document is only an effort to provide an idea to the user. The accuracy and completeness of result may vary from the systems to system. The author shall not be liable for direct or indirect damages of any kind that may result from the use of this material. I am fully abided by the rules and regulations of the forum. The prime motive is to serve the forum users better.