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France-specific infotypes for Payroll and Post-payroll Processing

InfotypeDescriptionDefinitionUseIntegrationMore information
0002Personal DataThis infotype is used to enter and store the identity of an employee/candidate. This infotype allows you to enter the Social Security number. The Social Security number is a piece of information relating to the individual rather than to the job, namely the employee’s allocations.Enter the Social Security number. The check key verifies the consistency of the Social Security number entered. This infotype complies with the principles of the National Committee for Information Processing and Privacy (Commission nationale de l’informatique et des libertés, CNIL) and does not support entries relating to race, ethnic origin or religion.  
0004ChallengeThis infotype is used to enter and store all data relating to disabled employees in order to draw up the mandatory annual declaration of employment of disabled workers (Déclaration annuelle Obligatoire d’Emploi   des Travailleurs handicapés, DOETH).The infotype is read by the   Issuing the preliminary report for the DOETH program (RPLDH2F0). Two decimal places are supported for the disability rate entry.The system reads the Industry field of the Other/former employers (0023) infotype to identify the previous job placing (protected work organization, etc.) of a disabled employee as required for the DOETH. 
0006AddressesThis infotype is used to enter and store the contact details   for an employee or candidate.This infotype is read by the post-payroll reporting programs (Transfer of social insurance data, ASSEDIC statement, etc.). Enter the INSEE code for the town and the home town. Enter the b and c data in Street, in particular for DADS and DADS CRC and   for the SAP/ADP interface. To calculate, for example, specific compensation per kilometer, use Distance in km.  
0016Contract Elements This infotype is used to cover the prerequisites: of the ASSEDIC statement for the employees of the entertainment   sector. The initial number (activities under appendix 8 and 10 of the unemployment insurance regulations) required for the contracts spread over several months is stocked in attribute Initial statement number of the Electronic Employer Statement (AED). Indeed, with attributes Family relationship and Contract reference you can fill the following wage types of the AED: S40.G10.00.037 Code for employee's family relationship with employer S40.G10.05.012.005 Reference of work contract or temporary work contract  
0021Family Member/DependentsThis infotype is designed to enter and store data concerning the employee’s family members and reference persons.This infotype is read when calculating the Social Security Sick Pay (IJSS) for an absent employee. The amount of IJSS varies depending on the number of  dependent children. From the 31st day of continuous sick leave, the IJSS is increased to 2/3 of the daily salary for insured persons with three or more dependent children. To identify an employee’s dependent children, the value of the IJCHI constant must be 21 in table T511K, otherwise the value entered in Number of children in the Identity infotype (002) is entered by default. To calculate the IJSS for an absent employee in the Non-productive time data infotype (0424), the system searches for: 1. the employee’s children, by reading the number of records in this   infotype 2. the dependent children to be considered, if Dependent child is checked.  
0064Social Insurance  FThis infotype is used to enter information about an employee’s social security contributions profile.

The data in this infotype is read by the Calculation of ER and EE contributions (FCCO) payroll function. This infotype is designed to:     ○ display, for information, an employee’s social security number and the check key entered in the Identity infotype     ○ link an employee with a contributions model. The contributions model is   subdivided into four sub-models. The contributions model is a default value that depends on the personnel area/sub-area and the category and status of the employees. Each sub-model is allocated to a specific plan:    

■ social security contributions plan    

■ ASSEDIC contributions plan    

■ additional pension funds    

■ other plans    

This contributions sub-model is the same as the single plan defined in the previous version of this infotype. The objective of the contributions model concept is to facilitate   configuration in the event of any changes, for example, in an  employee’s status (promoted from non-executive to executive, etc.). To complete the contributions model, you can enter up to ten additional funds and associated contributions. In payroll, the contributions entered for the additional funds are calculated before those in the contributions model. For example, mutual funds and contingency funds can be entered in additional funds and the CSG/CRDS (withholding taxes on salary) can be included in the contributions model. The Part-time box is used to calculate pro rata contribution limits for part-time employees. These pro rata limits apply if the activity rate of the Basic salary (0008) infotype for the employee is different from the   HACTI constant.     The following methods are used to calculate the pro rata limits for part-time employees:    

■ flat rate pro rata limit in this case, the limit is calculated on a pro rata basis according to the employee’s activity rate in infotype 0008. This method is advisable when you must calculate a time-dependent annual limit for   part-time employees.    

■ dynamic calculation of the limit this calculation is based on an activity rate for each pay month, according to the hours actually worked by the employee. This rate stored in the technical wage type /404, is obtained from the equivalent full-time salary and the part-time actual salary.  The selected method shall be proposed by default if it was configured when table T5F1P was first created.

  
0080Maternity Protection/Parental LeaveThis infotype is used to enter and store all information relating to maternity or parental leave.Maternity and parental leave compensation provides for the deduction at source of the Social Security Sick   Pay (IJSS) to which the employee is entitled on the basis of the type of leave and applicable compensation rate. If leave is entered in advance, it is not always possible to calculate a real IJSS amount since this calculation is based on salaries for previous months. In this case, the system simulates the IJSS on the date of the leave and displays a message indicating the result of the simulation. The final IJSS is recalculated during the payroll run.This infotype generates a work   stoppage in the Non-productive time data infotype (0424) which in turn generates the corresponding absence in the Absences infotype (2001). The IJSS amount deducted and displayed in the corresponding currency is stored in the Non-productive time data infotype (0424). 
0098Profit Sharing  FThis infotype is used to manage employee profit sharing in the company and covers everything from allocation to full payment. This infotype stores profit sharing per employee, per year and per modifier.

A record in this infotype is generated only for employees who meet the requirements for entitlement to profit sharing. In general, this infotype is created using the Employee profit sharing allocation batch input program (RPUPARF0). Profit sharing withdrawal and release batch input programs – Annual interest payment (RPUPAIF0), Partial release   (RPUPAPF0), Total release (RPUPADF0) – modify this infotype accordingly. Only the default value for the fiscal option can be modified manually. Programs can be used to generate and output the information stored in this   infotype based on specific criteria:    

● Individual statement of current profit sharing (RPLPARF0)    

● List of current profit sharing(RPLPABF0)    

● Individual statement of balanced profit sharing (RPLPADF0)    

● List of balanced profit sharing(RPLPANF0)     This infotype is used to store data on:    

● profit sharing allocation    

● the allocation date (infotype validity start date)    

● the tax-based option chosen by the employee    

● the withdrawals made by the employee up to and including the final withdrawal (infotype validity end date) 

To display the individual statement of current profit sharing, use Balance and Statement to print and send these elements to the employee.

  
0217Employment contract: addit. dataThis infotype is used to enter and store information concerning the employee’s function and role within the company. It includes the data required to print the pay slip, legal reports (ASSEDIC statement, etc.) and   electoral lists for professional or industrial tribunal elections. This information can also be used at a later date for statistical purposes.

The qualification, defined in the company, depends on the employee’s function within the company. The INSEE code indicates the employee’s socio-professional category according to the INSEE classification.     The employee is allocated to a college on the basis of the type of election:    

■ election of staff representatives    

■ election to the works’ committee    

■ election to the industrial tribunal    

Employees voting in industrial tribunal elections are allocated to a category on the basis of the business of the company in which they conduct their profession. Exception: the legislator has designated certain categories of employees as belonging to managerial staff, regardless of their company’s business. Exclusion from managerial staff can be used to indicate the employee to be excluded from managerial staff even where the FSECT characteristic indicates the contrary. In this case, the company’s main business determines the category.  In the case of industrial tribunal elections, a voter who works in several towns or outside any voting establishment votes in his or her home town. Home voting is also designed for voters residing abroad who work in several towns in France or outside any establishment. Where an employee’s geographic place of work is not the same as the allocation area, enter the personnel area and sub-area in the Geographic place of work frame. The personnel area/sub-area corresponding to the allocation area is always stored in the Allocation infotype (0001).

  
0218Membership to insuranceThis infotype allows you to   enter the employee’s registration numbers for pension or insurance funds for  the additional pension funds (CRC) reports and ASSEDIC statement for part-time entertainment industry workers and to enter a contingency contract.

Combining the institution and personnel number information allows you to enter the code and description of   the pension fund, insurance  fund or other body and the employee’s registration number. 

Contingency The system automatically inserts the fields for the data to be entered for   a contingency contract according to the DADS-U standard. Since an employee may contribute to several pension funds, he or she may have several registration numbers, each relating to a different pension fund. This infotype contains a separate record for each   registration.

If the employee does not have a registration number for a pension fund, the system automatically uses the Social Security number from the Identity (0002) infotype. 
0233'Bilan social' (Social survey)This infotype is used to   classify employees according to socio-professional category when outputting the social insurance statement and Declaration no. 2483.Socio-professional category 1 must be entered for a newly hired employee and when an employee changes job. Category 2 is used for an additional or different type of breakdown.  
0272Garnishment (F)This infotype is used to enter all the information which may be of use when the garnishment is processed. Each record of this infotype corresponds to an employee claim.

You can view:    

● the summary of all payments made and the balance of non-alimony garnishments    

● the schedule of non-alimony garnishments together with the amounts of the next claims up to extinguishment of the debt. 

To change the garnishment, select either Release or Abatement of claim.

  
0424Work Stopped (F) 

With this infotype you enter a non-productive time which will in turn trigger the calculation of the Social Insurance Sick Pay (SISP) so as to compensate the absences. The existing subtypes are as follows:    

MAL for illness    

ATT for work accident    

MAT for maternity and parental leave    

A non-productive time for a work accident is created and changed in this   infotype whereas a non-productive time for maternity or parental leave is generated and only displayed in this infotype once infotype Maternity/Parental leave has been entered (0080).

This infotype rests on the following lines of action:

  • the entry of non-productive time specific information
  • the identification of the non-productive time, especially in the case of a relapse or prolonged illness. The start date and end date of the non-productive time must correspond to the dates mentioned on the work stoppage certificate issued by the physician.

Specificity

In terms of the work accident and the non-productive time, it is posible to stock an absence lasting less than one day by entering the times as well as the date. This entry is for informational purposes only. This absence is, in accordance with the statutory provisions, considered as a complete day of absence. the calculation of the SISP to which the employee is entitled to under his/her non-productive time, based on the gross wages preceding the non-productive time. This reference period varies according to the subtype. In order to maintain the employee absence compensation quotas, the system reads the data of this infotype.

In order to maintain the   employee absence compensation quotas, the system reads the data of this infotype. Several advanced legal reports – work accident declaration (RPLDATF2), wage statements for payment of SISP (RPLASMF3, RPLASAF3) are based on the data entered in this infotype. The number stored in the identification of the non-productive time allows the identification of the period corresponding to the compensation, upon reception of the SISP bordereau (0425).To get an overview of the daily   allowance calculation for illness, work accidents and maternity/parental leave, see the system documentation of the function modules:     Daily allowance calculation – MAL, ATT, MAT (HR_FR_CALCULATE_IJSS)     SISP entitlement determination (HR_FR_DROIT_IJSS)     Calculation of SISP amount for illness (HR_FR_CALC_IJSS_MCalculation of SISP amount for maternity leave (HR_FR_CALC_IJSS_MAT)     Calculation of SISP amount for work accidents HR_FR_CALC_IJSS_ATT)     Daily allowance calculation – MAL, ATT, Mat (HR_FR_CALCULATE_IJSS)
0425IJSS Summary (F)This infotype lets you enter the   amount of Social Security Sick Pay (Indemnité Journalière de Sécurité Sociale - IJSS) recorded on the IJSS summary sent by the Sickness Insurance Fund (Caisse primaire d’assurance maladie) (in accordance with the work stoppage – work stoppage compensation mechanism). The amount of Social Security sick pay paid is recorded on this slip for each period of absence.This infotype is used to determine the balance between the IJSS deducted and the IJSS actually reimbursed by the French Social Security, whether the employer practices subrogation or not. If there is a   difference between IJSS deducted and IJSS actually paid, a retroactive payroll run is triggered. A record in this infotype must always fall between the work stoppage start   and end dates entered in Work Stopped (0424). The system automatically proposes the identification number of the work   stoppage to which the IJSS reimbursement is linked. The number of compensation payment days is calculated and completed automatically. Where the Sickness Insurance Fund (CPAM) reimburses the IJSS in splits and sends several IJSS slips for one work stoppage, several 0425 infotype records exist for the same work stoppage. You can enter partial work stoppage compensations by editing the dates.

The IJSS amount is taken into   account in payroll in the following manner:    

● the Sickness Insurance Fund (CPAM) sends out a summary: the amount   entered in this infotype is taken into consideration; this amount may differ from the amount calculated in the Work Stopped infotype (0424) as the amount in the   Work Stopped (0424) infotype is an estimated amount.    

● where there is no summary, the amount taken into consideration is the   amount in the Work Stopped (0424) infotype, except where this amount is the   result of a simulation. This simulated amount is calculated again during the   payroll run. 

The program Balancing of IJSS deducted/IJSS actually reimbursed (RPLBIJF0)   automatically generates an IJSS summary when there is a difference between IJSS deducted and the IJSS actually reimbursed by the Social Security.

 
0435ITF ADP 309 Free FormatThis infotype is designed to let you enter components of a personal file not already mapped, i.e. which do not   appear in the infotypes or in the myERP SAP HCM Payroll France payroll results. myERP SAP HCM Payroll France uses this infotype to store data specific to ADP.The ZADIG components (card code 309) are entered directly in this infotype.  The ZADIG component code depends on the PAC number; the PAC number must correspond to the input key from table T5F6B. Data is linked to the ZADIG component code in such a way that the format   adapts to the nature of the ZADIG component selected. Amount, Date may or may not be entered, depending on the type of the ZADIG component. Depending on the component types, the system will check consistency of the   data entered.The program Batch input for ZADIG free component infotype (RPB435FI) is used to load this infotype from a FSED format file. 
0436Attendance/Absence Data InfotypeThis infotype is used to record   an employee's time data and send it to ADP if the myERP SAP HCM Time   Management module is not implemented. Exception: records linked to the conventional forms of cover (sickness, maternity,   accident at work or accident on the way to/from work) are entered in this infotype in cases of a reconciliation period other than the payroll period.Each instance of attendance or absence is sent to ADP in the form of an attendance record specifying the reason for the absence/attendance and, where applicable, the number of hours of   absence/attendance and the number of hours worked. The system checks the value entered in Attendance/Absence Code. If several instances of attendance/absence exist for one day, myERP SAP HCM   Payroll France will provide the corresponding number of attendance/absence records.The program Batch input for Attendance/absence data infotype (RPB436FI) is used to load this infotype from a FSED format file. 
0713Termination You use this infotype to populate the following wage types of the Electronic employer statement   (AED): S48.G55.10.001 DDTEFP request for allowance for reduced work hours S48.G55.00.010 Settlement benefit payment indicator S48.G55.00.014 Refusal of membership in a FNE agreement concluded by the   company S48.G55.00.011 Amount of pay in lieu of notice which would have been paid   (CRP) by using the corresponding type of benefit (MIPR) As this infotype is not available in version 4.6C, you must use the   MODIFY_S48_G55_00 method of the BAdI HRPAYFR_N4DS_CUST. You can also use the correction file, in all versions, to populate the above mentioned wage types.  
3319Status of DeclarationThis infotype is used to control the flows of your AED declaration. Indeed, the AED declaration generated by   the RPL4DSF0 program, must be handed to the employee in the five days following the end of his/her employment contract. This infotype was conceived in order to follow every step of the AED exchange, for a given employee or a given contract. In SAP HCM, these steps can result in process steps in the B2A Administrator. The Transmission type which will run the exchange. Excluding the EFI transmission type, the management of the exchange process starts for the other transmission types in the RPL4DSF0 program in the Data common to senders Global data selection screen. Thus, the transmission type is inherited from the dispatch mode defined in attribute Transmission type, excluding the EFI transmission type. Select the Activate B2A checkbox in order to create the corresponding entries in the B2A tables, otherwise the system will only generate the TemSe file. B2A description allows you to enter a title which replaces the automatic naming of the B2A process createdSee also Customizing activities   on the AED flows: Forward and return, B2A Administrator and Status Handler in Customizing guide Payroll France Standard for the electronic declarations of social data (N4DS) AED flows: Forward and return B2A: B2A Administrator Status Handler
3340Corrections InfotypeThis infotype has been conceived to add, change and delete the data of the DADS or AED type N4DS   declaration. A subgroup such as the one described in the N4DS V01X06 and V01X07 specifications corresponds to a DAQ section. A section includes indicators with a dynamic codification according to the standard   specifications. The data of a section or even a section can be added, created and deleted   according to the available versions of the standard. The subtypes of this infotype correspond to the sections of the DAQ file   (to the standard subgroups therefore). In order to support the management of the versions (V01X06 and V01X07), the subtypes are   dated. Structure of the N4DS: Information typology (collective and individual) and structuring data for infotype

The subtypes are firstly declared in table T591A. In view V_T5FITCORR, each subtype is associated to a DAQ section of the N4DS form. SubtypeFPR1 is mapped to section FPRO of the N4DS (DAQ) form valid from   01.01.2012 to 31.12.2012. In view V_T5FITCORRGRP1C, you determine the structuring data which are to   be included in or excluded from the screen of a subtype. You determine the attributes for the dynamic generation of the subtype screen.

In view V_T5F99FCD, you create the list fields (indicator values) of the N4DS wage types.

The data of this infotype are   taken into account in report RPL4DSF0 according to the following sequence: Integration of payroll results Integration of the data of infotype 3340 Integration of correction fileThis infotype is not accessible   via transaction Fast entry (PA70). The corrections infotype can be used via transaction LSMW (Legacy System Migration Workbench).
1601Training infotypeThis infotype is used to enter the data necessary for drawing up the preparatory report for Declaration no.   2483 relating to the obligation of employers to make a contribution to the development of the on-going training of their employees.The information entered in this infotype is used to split training costs into the corresponding sections of the Declaration 2483 form. When the training costs fall into the 'training plan' financing category, it is essential that they be linked to the corresponding type of training (skills assessment, internal training course, counseling, etc.).The program Editing the   preparatory report for Declaration no. 2483 (RPLTR0F0) reads the data in this infotype for training cost breakdown purposes. 
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