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Deemed Export

Welcome to the SD-CIN-Deemed Export page.
This process is specific to India Localisation Business Scenario.

Overview

This scenario deals with Deemed Export or CT-3 or SEZ sales that refer to sale of goods to customers within India, who are generally holders of an export license. The materials sold are required to be used in the production of goods meant for ultimate export. The customers can be an export-oriented unit (EOU) or located in one of the following areas:

  • An Export processing zone
  • An Electronic hardware technology park
  • A Software technology park.

Sales Process

For this Deemed Export sale:

An inquiry can be the first step in the order cycle. The purpose of this activity is to create an inquiry to represent the customer’s inquiry in the system.

Then a quotation can be created to determine material, their quantities, prices and payment terms that are valid for a given sold-to customer during a specified time period. As prerequisites, it can be referred from an existing inquiry and terms of payment need to be in place.

Then in system we need to capture the Customer’s License Details. This done for

  • Deemed Export License is captured in the system to represent customer’s licenses.
  • For capturing Customer’s License details like material, quantity, value, expiry date etc.,
  • Deliveries will take place against the license quantity / value.

As prerequisites, a copy of the license obtained by the customer from issued by relevant authorities.

Then a Sales Order is created to represent the customer’s requirement in the system. That will calculate the price and check for the availability of materials. As prerequisites, it can be referred from an existing quotation and should mention material that are mentioned in customer licence details.

Then with reference to the created sales order, a Pro Forma Invoice can be created in order to inform the customer about the value of the goods, so that he will make arrangements for the payment to be made, when goods arrive at his place.

With reference to the created sales order, the delivery document is created for shipping point mention in sales order to pick the goods and post goods issue based on availability of the ordered material.

With reference to post goods issue delivery material, a billing document is created to send a commercial invoice to the customer. It also updates the corresponding GL Accounts. Further its output can be taken.

With post goods issue completed for the delivery and respective billing document generated, the Excise Invoice created for the excise authorities. And subsequently print for accompanying materials that are being sent to the csurtomers.

ARE-3/ARE-1document is created with reference to generated outgoing Excise Invoice. This is assigned to a License captured for the customer. This document is a proof that, goods are treated as Deemed exports and Excise duty does not need to be paid for these goods, which are mentioned in the ARE-3/ARE-1.

After the responsible official confirms that all the details are correct, we can post the ARE-3/ARE-1 document. The changes are allowed to the ARE-3/ARE-1 document only if, it is in the process pending posting. Once posted, the ARE-3/ARE-1 cannot be changed but can only be cancelled.

Going further, we can print the ARE-3/ARE-1 documents for submitting to the customer and the excise authorities. After ARE-3/ARE-1 Document is created and posted and also when the goods arrive at the Customer’s premises, they will check them against the excise invoice and the ARE-3/ARE-1. If there are any discrepancies in the quantity of the goods, the customer will record the actual quantity received on the ARE-3/ARE-1.To record the customer’s confirmation of the quantity delivered, we update the ARE-3/ARE-1 document.Finally, when the countersigned ARE document arrives back at your premises from the customer, the ARE-3/ARE-1 is further updated with the date of receipt. This closes the ARE-3/ARE-1.

Figure: Flow Chart for the Scenario: Deemed Export from supplier point of view.

Also refer SDN wiki link on ARE1: CIN Creation - Updation - Post - Cancel for process flow with transaction code in ARE1.

System Configuration Considerations

   1        Defining Sales Document Type for deemed export

   2        Creating Pro Forma Invoice for deemed export

   3        Creating Billing Type for deemed export.

   4        Assigning Billing Types to Delivery Types

   5        Maintaining Item Categories

   6        Copying Control for

                  a.    Sales Document to Sales Document (Inquiry – Quotation, Quotation – Deemed Export Sal Doc Type)

                  b.    Sales Document to Billing Document (Deemed Export Sal Doc Type – Pro Forma Invoice)

                  c.    Sales Order type to Delivery Type (Deemed Export Sal Doc Type – Delivery Doc)

                  d.    Delivery type to Billing Type (Delivery Doc – Billing Doc)

  7        Configuring Pricing

                    a.    Pricing procedure for pricing

                    b.    New customer pricing procedure (Cust.pric.proc. is maintained at customer master) need to be maintain for deemed export for differentiating from export pricing while pricing determination.

8        Account determination

9        Maintaining Number Range for Excise Bonding License for object J_1ILIC

10        Creating a new Series Group (maintain new series group

                    a.    Maintaining Number Range for Local Excise Invoice for object J_1IEXCLOC

                    b.    Making Settings for ARE-3/ARE-1 Procedure

                    c.    Maintaining Number Range for ARE-3/ARE-1 for object J_1IARE3/J_1IARE1

                    d.    Defining Processing Modes per Transaction, this will make ARE-3/ARE-1 options active in the ARE-3/ARE-1 screen

                    e.    Defining Reference Documents per Transaction

11        Maintaining an output types for ARE-3/ARE-1 Sales which will be based on plant.

12        The following Master Data will attract attention,

                     a.    Maintaining Customer Master, particularly, Cust.pric.proc. in pricing section of Sales Tab in Sales data.

                     b.    Customer CIN details (J1ID)

                     c.    Maintaining Material Master

                    d.    Material CIN details (J1ID)

                     e.    Maintaining relevant conditions records for:

                            i.      Pricing

                           ii.      Tax

Development activity to be consideration

 Following output type & program we may need to maintain/modified as per requirement:

Object

Object Name

Object Desc

Configuration

Output Type

J1ID

Excise Bonding ARE

New config may be required

Output Type Access Sequence

ZJ1D

ARE3 Op Acc Seq

New config may be required

Program

J_1IPRNTARE

Print program for ARE

Std config available

Form

J_1I_ARE3

J_1I_ARE3 Printing

Std config available

Further Information:

Following are few of the License Types:
1. CT-1(Value based),
2. CT-2(Quantity based),
3. 108/95 (un-projects),
4. 15/2009(solar projects), etc.

So, when CT-1 one of the license types, for that you need to create ARE3 use TCode J_1IARE3. Then you need to capture license by using TCode J1ILIC01.

Further, if your scenario is of exporting under bond, then you might need to create ARE1 use TCode J_1IARE1 and also create bond by using TCode J1IBN01.

Useful OSS Notes

1014967

ECS and other duties in ARE1, ARE3 transactions and reports

1318123

ARE1 Deemed export data is not shown in Annexure-19 report

941792

Material to be sold in domestic market under ARE-1

Links

      SAP Help - India Localization
      SAP Help - CIN - Exports Under Excise Regulations
      SAP Help - Deemed Exports
      Building Block

Forums
Relevant SDN forum link for SCM SD

Forums: ERP Sales and Distribution (SD) General
Forums: ERP SD Sales
Forums: ERP SD Billing

Useful Information

Since 10th February 2006, a notification has been served to the
companies operating from SEZ that no CT-3 form will be issued instead
they will get one form that will exempt CST / ST & VAT as applicable. The suppliers to the above companies have been asked to send the Material under ARE-1 i.e Export.