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Purpose

The purpose of this wiki is to clarify the system behavior in relation to Message Output type MAHN. 

Overview

This document shows prerequisites for output message type MAHN and explains in which cases it is possible to send expediters or reminders to the vendor.

Prerequisites

In case we create an our own message type by copying it from message type MAHN, in Customizing we have to

  • Set the “Indicator: Print operation” to 3 for the message type in OLME> Messages> Output Control > Messages Types > Define Messages Type for PO > Fine-Tuned Control: Purchase Order
  • Insert the program, form routine, form in Maintain Message Types for PO > Processing Routines
  • Insert the message type in the Procedure RMBEF1 in transaction M/36

Output message type MAHN is generated if

  • A condition record for message type MAHN is created in MN04
  • The PO is printed (Output message type NEU is used here)

Expediters/Reminders

If the ordered materials have not been received by the delivery date, it is possible to send an expediter or a reminder to the vendor, using the output message type MAHN.

Working without Confirmation control key

In this example we work without a confirmation control key, it means that we don’t manage output message type AUFB.

Steps to be followed:-

1. We create a PO and we define reminders or expediters. 

 In the Delivery TAB we define the reminders. If the values of these fields are positive, EXPEDITERS will be generated; if the values are negative REMINDERS will be generated. In this case the delivery date is 23.07.2012 and expediters will be generated; from 24.07.2012 = 23.07.2012 + 1 day it will be possible to send the first expediter to the vendor; from 26.07.2012 = 23.07.2012 + 3 days it will be possible to send the second expediter to the vendor; from 28.07.2012 = 23.07.2012 + 5 days it will be possible to send the third expediter to the vendor. The field “No. reminder” will be updated every time that a reminder or an expediter is generated.

 2. The PO is printed via ME9F and output message type NEU is successfully processed.
 
3. With transaction ME91F the output message type MAHN is generated. If we run the transaction ME91F before 24.07.2012 error message ME026, No suitable purchasing documents found, comes up.   

Then we run transaction ME91F after 24.07.2012

.

 Via push button Generate messages, the message type MAHN is generated i.e. it means that the first expediter is generated; then we save.

In PO we will see message type MAHN in yellow status  is generated.

 
 
4.Now it is possible to send the first expediter to vendor via ME9F.

 5.Output message type MAHN print preview is the following

 6. Now it is possible to generate the second expediter with transaction ME91F and then send it with transaction ME9F.

7.In PO TAB Delivery the field “No. Exped.”  increased to 2.

Working with Confirmation control key and Indicator “Subject to reminder”

In this example we work with a confirmation control key that has the flag “Subject to reminder” set in Customizing (OLME > Confirmations > Set up confirmation control > Confirmation sequence). We don’t manage the message type AUFB because we don’t set the flag  “Acknowl.reqd” in PO TAB confirmation.   

Steps to be followed: 

1. We create a PO, we define reminders and in TAB Confirmation we insert a confirmation control key. 

2. The PO is printed via ME9F and output message type NEU is successfully processed.

 3.When the vendor send us a Confirmation saying that he will provide the material on 17.08.2012, we insert this information in the PO via ME22N. In the Confirmations TAB we insert the confirmation category AB and the delivery date.

 

4. With transaction ME91F the output message type MAHN is generated. The system reacts according to the  following table 

  

 If the flag “ Subject to reminder” is set, it will be possible to send the first expediter on 18.08.2012, if the flag “ Subject to reminder” is NOT set the first expediter will be sent on 04.08.2012 .

Related Content

Related Documents

http://help.sap.com/saphelp_erp60_sp/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm  

> Entering Text, Printing and Transmitting Documents > Messages > Reminders and Urging Letters (Expediters)

Related Notes

 SAP note 111062 Printing problems in Materials Management

 SAP note 171462 Manual creation of expediting messages