Logic for current and all version

Use

If you link a document info record to an object you are able to select 'All' or 'Current' version for display on the object side. Often the logic for the determination of the current document version leads to questions and so this page should help to clarify the standard behavior for this functionality.

 Explanation

Mainly there are two possibilities which depends on the fact if you use 'Change numbers' in your document info records or not.

Without Change Numbers

The below example is without a change number. i.e., change numbers are not associated with the DIR.
The document link screen contains 2 views: "All Versions" and "Current Version".

When you select "Current Version": -

1. If no released version exists, the latest version is displayed, regardless of the status of the document info record.
   Example: Here, the current version is

   Document Version	Release Date	Current Version
   01	Not released	04
   02	Not released
   03	Not Released
   04	Not Released

2.  If a released version exists and a non-released version exists, then the DIR version, which was last released (among the set of released DIR versions is considered). Non-released DIR versions are not considered for evaluation.
   Example: - Here, the current version is

   Document Version	Release Date	Current Version
   01	31.03.2003	02
   02	25.01.2004
   03	Not Released
   04	Not Released

   
   
3. If several versions are released, the version which was last released is considered the current version.
   Example: - Here when all versions are released, the version which is released last (by date) is shown in the current version.

   Document Version	Release Date	Current Version
   01	31.03.2003	01
   02	25.02.2003
   03	21.01.2003

 With Change numbers

Now we can compare the same with associating a change number.

1. When a valid change number is associated with a DIR, for example : DIR is created on 02-01-2007 and change number is valid from 01-01-2007 till 31-12-2999. Then the above conditions apply to the current version calculation. Change number valid from 01-01-2002 till 31-12-2999

   Document Version	Release Date	Current Version
   01	31.03.2003	01
   02	25.02.2003
   03	21.01.2003

2. When a change number that is valid for a future date or a past date Ex: DIR is created on 02-01-2007 and change number associated with the DIR is valid between 01-01-2006 till 31-12-2006, then even if the DIR has a valid released version, it will not be shown as the current version. This is because DIR is having a change number which does is not having the validity currently. This also applies to change numbers that have the future dates as valid dates. Ie DIR created on 02-01-2007 and released on the same day and change number associated to that is valid from 31-12-2007 till 31-12-2999. Change number valid from 31-04-2003 till 31-12-2999

   Document Version	Release Date	Current Version
   01	31.03.2003	None
   02	25.02.2003
   03	21.01.2003

Change numbers are used to decide on the validity /current versioning of DIRs. Validity period of change numbers are being used to decide the current version of a DIR while using DMS object links.

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