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Procurement for Public Sector - SAP PPS (PSM-GPR)


SAP Procurement for Public Sector is a solution that combines features, functions, and processes in SAP SRM and SAP ERP to meet the specifics demands and requirements of public sector organizations.

SAP for Public Sector provides a comprehensive, end-to-end solution for both ad hoc and strategic procurement. This solution enables to gain a strategic e-government framework along with a highly transparent, streamlined, and integrated purchasing process that can increase organizations's procurement efficiencies, spotlight new sources of value, and enhance decision making about suppliers, products, and contracts.


The procurement capabilities of SAP for Public Sector support electronic buying and requisitioning and automate business transactions over the Internet.

PPS is an Enhancement to Existing SAP Procurement Scenarios.

  • Here you will find a short description of the different scenarios.
  • More information here on the main features of SAP SRM Procurement for Public Sector Functions (Sap Library).
    The business function SAP SRM Procurement for Public Sector Functions allows to use functions that support specific requirements of the public sector: These functions belong to the area of Financials and to the tendering process.


Integration with SAP ERP Funds Management

For purchases in SAP Supplier Relationship Management (SAP SRM), including Procurement for Public Sector (PPS), funds can be committed in Funds Management (PSM-FM) of the back-end system (SAP ERP).

Purchase orders created in SAP SRM are replicated to the back-end system. The replicated back-end purchase order is the document that triggers follow-on processes in Financials, Controlling, and Funds Management, thus obligating funds. Before an SAP SRM purchase order is replicated to SAP ERP, the system checks whether sufficient budget is available for the item. This check is performed using the active availability control function in SAP ERP Funds Management. Availability of budget and approval of the SAP SRM purchase order are prerequisites for the replication of the purchase order to SAP ERP.

  • More information here on the Integration with PSM-FM (Sap Library)

SAP Records Management

SAP Records Management is a document management system that allows to store electronic records of purchasing documents, follow-on processes, and of related documentation. It also provides central access to these electronic records at any time. For example, SAP Records Management automatically creates a record for a purchase order. In the course of the procurement process, data from goods receipts and from invoices is added to the record. Moreover, the record also contains documentation complementing the procurement data, such as contractual agreements, e-mails, or correspondence with your supplier. Thus, SAP Records Management enables to fulfill the requirements regarding document storage, for example audit requirements.

SAP Document Builder

SAP Document Builder can be used to author and manage simple to complex procurement documents that are frequently used in public sector organizations to meet legal requirements. SAP Document Builder is a content-driven, cross-application solution powered by SAP Net Weaver, enabling it to create documents, utilizing business content from the procurement application, text clauses based on legal regulations, and definable rules. Within PPS, contracts, RFx documents, and purchase orders can be created with SAP Document Builder. For more information visit the SAP Document Builder wiki (SAP Document Builder).

Release Information

Government Procurement 1.0 (PPS 1.0) - based on SAP SRM 5.0 (and ERP 6.00)

Government Procurement 2.0 (PPS 2.0) - based on SAP SRM 7.0 (and ERP 6.00 - EhP4)

Relevant notes (SMP credentials required)

Note 1133654 : SRM PPS2.0 SP01
Note 1141849 : SRM Procurement for Public Sector 2.0

New Features

As of SAP ERP 6.0 Enhancement Package 3, SAP SRM 6.0 and SAP Procurement for Public Sector 2007 (SAP PPS 2007)

  • Financial Integration with EA-PS
  • Pricing Arrangements EA-PS Integration
  • Shopping Cart Commitment
  • Item Hierarchies

As of Enhancement Package 4 for SAP ERP 6.0 and SAP SRM 7.0

  • Incremental funding
  • Account assignment distribution
  • Smart numbering
  • Earmarked funds

 (star)     (Wiki Page)   PPS - Procurement for Public Sector- enhancements

 (star)     (Wiki Page)   SAP SRM - Procurement for Public Sector

 (star)     (Wiki Page)   SAP Document Builder


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