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Purpose

The purpose of this wiki page is to clarify how to define billing document types.

Overview

Controls the processing of invoices, credit memos, debit memos and cancellation documents.

Define Billing Types

In this option menu, you have the following options:

  • Change an existing billing type.
  • Copy an existing billing type and change it to suit your requirements.
  • Create a new billing type.

In this option menu, you do not make specifications concerning the following functions:

  • Statistics
  • Account determination
  • Pricing
  • Output
  • Text determination

You will edit these functions later in the appropriate menu options. This means that the definition of a billing type is only

complete once you have edited all of these menu options. In this menu option you have to make or check the following

specifications:

  • Billing type
    • Specify an alphanumeric key for the billing type with up to 4 characters.
    • Enter a description of the key.
  • Document category

With the document category you allocate a document type to a certain business transaction. This way, a sales & distribution

document is clearly identifiable, for example, as an invoice or a cancellation document. The document category has to

correspond with the specification of the transaction group. Specify a single-digit alphanumeric key. The keys you can use may

be displayed under "Possible entries".

  • Number assignment

Specify a number range for number assignment. For billing documents numbers can only be assigned internally by the SAP System.

To define a common number assignment for different billing types, you have to specify the same number range in each case.

To do this, the number ranges must have been defined beforehand.

  • Increment of item numbering

Here you have to specify the increment of item number assignment. The item numbers are then not copied unchanged from the delivery

or the order. Instead, the items receive a new numbering. This way you avoid items with the same number being included in collective

invoices.

  • Posting block

Here you determine whether a billing document with this billing type is to be blocked automatically by the SAP System for transfer to

financial accounting.If this is the case, you have to release the billing document manually at a later point in time to start data transfer.

  • Transaction procedure

With the transaction group you define the transactions with which you can edit this billing type in billing.

The transaction group which is allocated to a transaction has to correspond to the document category you allocated to the respective

billing type. The keys you may use are listed under "Possible entries". Currently, you cannot change the keys in Customizing.

  • Cancellation

Here you define the cancellation document which is to be proposed automatically by the SAP System if you want to cancel a billing

document.You can only specify a cancellation document that you defined beforehand. You also have to define the copy rules

SAP Recommendation

First check the billing types contained in the SAP standard version:

1) If you define your own billing types, the keys should start with the letter Z since SAP keeps this name convention free in the standard

system.

2) If you define your own billing types, you should copy similar billing types defined by  SAP and make the appropriate changes.

3) In this case, all specifications of the existing billing type are copied. In particular data, for example, concerning partner determination, pricing,

or document flow is copied which you do not edit in this menu option. This means you can test your new billing types concerning the defaults

set here without having to edit the other menu options.

4) When copying billing types, the SAP System automatically creates a log with the copied data. With the log, you can check whether all copied

data applies to your billing type or whether you have to make changes.

Actions

1) If you only have to make insignificant changes to the existing billing types, do so as appropriate.

2) Insignificant changes may be a changed description or another number range. They refer to parameters which are not used for controlling

purposes.

3) If you have to make more extensive changes, define new billing types. You can then, for example, define various account assignments for

different billing types.

Related Content

Related Documents

http://help.sap.com/saphelp_46c/helpdata/en/dd/560eb0545a11d1a7020000e829fd11/content.htm

Related Notes