This session will give the basic step to create a Sales Order.
Transaction VA01: creating a Sales Order from the beginning.
Sales order data in first screen: Document type, Sales organization, Distribution Channel, Division.
Sales order data in second screen: Ship to party, Sold to party. Header and Item data.
1: Go to Transaction code VA01 to create the Sales Order
Or navigate in menu [Logistics -> Sales and Distribution -> Sales -> Order -> Create ]
Here you have to fill the obligatory fiedls: Order type, Sales Organization, Distribution Channel and Division.
2: Choose document type by F4 search in field Order Type. A pop-up window will open with all available document types. Double click to select one.
See below a list including all the defauld SAP Document types in Sales:
Default document types :
Delivery free of charge
Subsequent Del. Free of charge
Debit memo request
Invoice correction request
Returns scheduling agreement
Select a Customer and enter some text in the Customer PO Number field and either hit the return key or the Green check mark button. This will ensure that SAP will validate the data you have entered.
organizational unit within Logistics.
Broad product range / sales structure.
determines how materials or services
Employees of a Sales office can
3: VA02 second screen
Fill the Sold-to-party field. Ship to party will be filled automatically. Insert a PO Number. Press ENTER.
In Sales Item, insert the Material and Item quantity.
See below the difference of Ship to party and Sold to party:
Sold to Party
Ship to Party
1 or more for ship to party.
A person or company that receives goods.
4: By default SAP automatically proposes a Requested Delivery date. This data is retrieved from the lead time configuration in the Sales Order.
You can change the Requested Delivery Date before you enter the line items.
5. In VA01 you can also include Header and Item data:
5.1 Header data. Main menu Goto > Header
5.2 Header data. Main menu Goto > Item
After fill the Header and Item data, go back to main screen using OK button
6: Double click on save button to finish the order. You will see the saved order number at the bottom.
Go to VA02 to edit this Sales Order and VA03 to Display and Edit the Sales Order
549438 FAQ: Search help for the sales order
549672 FAQ: General questions in SD sales