This page is to clarify transaction OY07, the Business Address services transaction where you can define the General data, Attributes, Address formatting and checks for each country in the SAP system.
We will explain each section of the transaction, all possible entries and what effect the settings have in the system. On the initial screen for OY07 you can view the settings for a country by double clicking on the country name. Also you can create a new country by using the 'New Entries' button at the top of the screen.
Under this section you can enter the country Name and Nationality of persons from that country. Also the Vehicle country key and Language Key is entered here.
The Vehicle country key is a standard key worldwide and is 3 characters long. It is used as a basis for accessing country-specific check routines. The key should be entered for all countries.
The Language Key designates the language in which texts are displayed/entered and documents are printed.
The country ISO code is the International standardized country key in accordance with ISO 3166. The entry is used in countries of the European Community to check the VAT registration number. The ISO code is used as the country key when exchanging information via EDI and also the ISO code controls which additional specifications are relevant for a company code.
The ISO code 3 char is the International standardized 3-character country key and is used for data exchange with banks via OFX (Open Financial Exchange).
The 3-character numeric ISO country code is required by law in some countries (e.g. Romania and Croatia)
The EU Member indicator when selected means that certain fields are available for business transactions related to the country. These fields are needed because in the EU under certain conditions, deliveries to other EU countries are tax exempt and have to be reported to the tax authorities.
The Net Discount Base represents 'Discount base amount is the net value'. The indicator when selected means that sales tax is not contained in the base amount for discount calculation for the country in question. The rule that determines how the base amount for discount calculation is to be determined is subject to the relevant country law.
The Net Tax Base represents 'Base amount for tax is net of discount'. When the indicator is set it means the base amount for the calculation of sales tax to be reduced by the discount share. This, like the Net Discount Base, is determined by the relevant country law.
The Address layout key controls the country-specific routines which are in place when printing addresses; this ensures the correct postal format of an address in the relevent country. These address routines are based on different national and international guidelines (e.g. ISO 11180) and are programmed into the ADDRESS_INTO_PRINTFORM function module. The Address layout key is a three-character numerical value. Hitting F4 while the field is selected gives all options available for the address routines (e.g. 004 is the address routine for the USA). Also customers can program their own formatting routines using a customer exit. The SZAD0001 SAP enhancement has been defined in the package SZAD for this (-> transaction CMOD).
The Standard Name Format is used in Business Address Services (for example, in user addresses) and in the SAP business partner. The possible formats per country can be defined using transaction SA13.
The Print Country Description Indicator represents 'Print country name in foreign addresses?'. This really only affects European countries as the address format of post from many European countries does not usually use the country name in the last line of the address, instead an license plate country code is put in front of the postal code. If this indicator is set for the source country, then the country name is printed in the last line of the address for the recipient country and the license plate country code is not used.
The Postal Code required Entry indicator controls whether a postal code must be maintained for a street address in the relevent country. An address must be maintained for the check to work.
The PO Box Postl.code Req.entry indicator controls whether a PO Box postal code must be maintained when a PO Box has been entered.
The Postal Code Length controls the maximum possible length of a postal code in the relevent country. The Postal Code Check Rule controls the format of the postal code, you can see the available options with a short description by highlighting the field and hitting F4 (e.g. 1 = Maximum value length, without gaps, 2 = Maximum value length, numerical, without gaps)
The City File Active indicator controls whether addresses in this country are checked against the SAP city index in Business Address Services. This should only be set if the city index contains data for this country.
The Street Postcode indicator controls whether street-level postal codes are possible in the SAP city file for this country.
Date Format and Decimal Point:
These 2 parameters set how the Date and Decimal notation will be formatted for the country in question.