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Q: Is it possible to transfer existing Solution Documentation content from SAP Solution Manager 7.1 into a fresh installation of SAP Solution Manager 7.2?

A: This scenario is currently not fully supported by SAP and has some major limitations. Nevertheless, it is technically possible using SAP CAL. You can find more details in the SAP Solution Manager Media Center.

Please note that the only officially recommended procedure is an upgrade of an existing SAP Solution Manager system, if you need to preserve your existing solution documentation.


 


 

Q: How to select which projects and solutions should be activated?

A: An important step during the content activation is the selection of projects and solutions which will be activated. Some important decisions have to be made (which projects to take, which to leave behind) - but what is the best way to efficiently handle these decisions?

A simple selection strategy is to analyze all existing projects and solutions (also taking the information from the overview report into account) and to assign each and every one one of them to one of the following three categories:

  • NEEDED: This project or solution is required for activation
  • NOT NEEDED: This project is not required for activation and will be left behind
  • UNCLEAR: It is unclear if the project or solution will still be needed after activation

For the first two categories, the procedure is straightforward. All NEEDED projects will be selected for activation and should be moved to a separate "Activation" branch which should be created as a child branch of the production branch. All NOT NEEDED projects and solution will not be selected for activation.

For UNLCEAR projects and solutions, SAP recommends to select them for activation. During the activation procedure, a separate branch should be created (as a child branch of the "Activation" branch) and all UNCLEAR projects and solutions should be moved into this separate branch. This will keep the content of these projects and solutions available for further use, but at the same time will keep the new solution documentation clean by separating the projects and solutions from the more important content.

 



Q: What happens to KW documents?
A: All documents which are attached to a structure element will be activated, including their version history. Documents NOT attached to a structure element (orphans) will not be activated and will not be accessible any more after activation. You can use the report SOLMAN_UNUSED_DOCUMENTS to find unassigned KW documents.

 


Q: What happens to shortcuts used in solution documentation?
A: During the content activation preparation (transaction PREPARE_ACTIVATION) you can decide how to handle shortcuts. If you decide to resolve external shortcuts, the content which the shortcut points to will be activated, even if the project of that "shortcutted" content is not set in scope for content activation.
Internal shortcuts (within the same project) will be fully resolved as different occurances referring to the same original.

 


 

Q: What happens to direct document URLs?
A: URLs to documents remain unchanged.

 


 

Q: What about authorizations?
A: We need to differentiate between authorizations for the content activation procedure and authorizations for the new Solution Documentation environment. The needed authorizations for the content activation procedure are described in the content activation guide. The new authorization concept for Solution Documentation in SAP Solution Manager 7.2 is described in the Security Guide.

 



Q: Which version of ST-PI is needed?

A: SAP always recommends to have the latest version of ST-PI on your managed systems. For the content activation, it is strongly recommended to have at least ST-PI 2008_1_7xx SP12 or ST-PI 740 SP02 installed in your systems. It is not critical if lower versions of ST-PI are installed on the systems - the content activation will still work. The only restriction is that the automated generation of the libraries in the new Process Management capability of SAP Solution Manager will not work properly.

                                                                                                                                                                                                                                                                                                                       

Q: I forgot to activate a project after completing content activation. What can be done?

A: See SAP note 2698302 for more details.

 

 

 

26 Comments

  1. Hi,

     

    We are not using solution documentation, we recently got upgraded to solution manager 7.2 from 7.1,  And we decide to use solution documentation. 

    Now do i have to perform the content activation? 

    Regards,

    Sebastian

     

  2. Hello Pikakala,

    Content Activation is performed by customers who use Solution Documentation in 7.1 and have a requirement to continue to use it after the upgrade in 7.2

    Customers who did not use Solution Documentation in 7.1 and have a requirement to use it after the upgrade in 7.2 are not required to perform Content Activation.

    Many thanks,

    Yuliya

    1. Hello Sebastian,

      as Yuliya states correctly, you do not have to go through Content Activation. Please see the first paragraph of the Content Activation WIKI and Chapter 2.3 of the Content Activation Guide for more details.

       

      Best regards,

      Ben Schneider
      SAP SE

  3. Thanks both, now we are on solman 7.2. I never worked on Solution Documentation but i want to put forth what i am trying to achieve. As a start up we want to have all our process documents, for example all the documents that we maintain in a share point, we want to have them hosted on the Solution manager. 

    Can this be achieved with Solution Documentation, we dont have issues if some customization has to be done.

     

    Regards,

    Sebastian

    1. Hi Sebastian,

      yes, this is possible. Please refer to the official Documentation for more information. More learning options can also be found in the SAP Enterprise Support Academy, there you will also find detailed information about Solution Documentation in SAP Solution Manager 7.2.

      Best regards,

      Ben Schneider
      SAP SE 

      1. Thanks again..

        I was able to create a lot of "Elements" for our Business Processes.

        I have another question, it is about searching these Documents (Elements), besides performing the search on SOLDOC is there any other way to search these elements.

        Because I do not want the teams to connect to SOLDOC. I know I can restrict the access via authorizations inside the SOLDOC, but I would like to have the end user not perform his search on SOLDOC.

        I read about SAP Easy Document Management, would installing that help me achieve that.

        Regards, Sebastian

        1. Former Member

          Hello Sebastian,

          As you had mention able to create lot of "element". Is there any way to create in mass, as have 500+ end to end Business Process in our BPML and around 6000+ documents need to upload. Right now all look like manual.

          Regards,

          Ashish

  4. Hi,

    Tell me please, when the guided procedure SOLMAN_SETUP → PROCESS MANAGEMENT should be executed ? Before or after Content Activation?
    If there were Z* document types and Z* statuses for documents in 7.1,  will they stay the same after activation in 7.2 ?

    Regards,
    Nadia

     

    1. Hello Nadezhda,

      SOLMAN_SETUP > Process Management scenarios should be executed AFTER Solution Documentation Content Activation is finished, as it is a prerequisite. 

      There is an automatic activity "Check Content Activation Status" in the 1 Check Prerequisites of Process Management scenario that checks if Solution Documentation Content Activation has been completed.

      The Z* document types and Z* statuses for documents will remain the same in 7.2 after content activation.     

      Many thanks,

      Yuliya

      1. Hello Yuliya,

        Thank you very much for the explanation.
        Besides, may be you know? if then after content activation I assign new status schema for documentation in the solution in 7.2, how would it be: the old documents will still use old status schema, and the new created docs will use new, actual schema?

        Regards,
        Nadia 

        1. Hello Nadia,

          This is a very good question!

          If you change the status schema on the document type after the upgrade then all the documents of that document type will inherit a new status schema. But you have to be careful as you will have documents with statuses already assigned from the OLD status schema! It is not a problem if you create a NEW status schema as a copy of the OLD one and then add more statuses to it. However, it will be a problem if you create a NEW status schema with new values that are not in the OLD schema. Maybe example below can help to illustrate what I am trying to say...

          Status Schema OLD

          • status A
          • status B
          • status C

          Status Schema NEW

          • status A
          • status X
          • status Y

          Scenario 1)

          • Before upgrade document type X has Status Schema OLD. A document of document type X has status A.
          • After upgrade document type X has Status Schema NEW. A document of document type X will remain to have status A. (status A is in both status schemas)

          Scenario 2)

          • Before upgrade document type X has Status Schema OLD>.A document of document type X has status B.
          • After upgrade document type X hast Status Schema NEW. A document of document type X will display status B under Classifications block while in Display mode. However, the moment you switch to Edit mode, the status is going to be blank. (status B is not in the NEW status schema.)

          Hope I was able to answer your questions and give you some food for thought.Keep in mind, there is always a solution to every problem...

          Many thanks,

          Yuliya

          1. Hello Yuliya,

            It's really interesting situation. Great thanks for the clarification!

            Regards,
            Nadia

  5. Hello again,

    According to SAP Best Practices it is recommended to simplify Solution structure.
    Our customer has 25 projects and he is ready to combine them into one branch. What's the best way to get it?
    I tried to copy all projects into one, which then I will include in scope for activation.
    But there are two problems:
     - some documents from tab 'Project Documentation' are not copied to the new project (I compare the number of them in old and new project)
     - documents from tab 'General Documentation' are not copied to the new project at all.

    Thanks&Regards,
    Nadia 

  6. Hello! Regarding the content transfer from an existing SM to a fresh 7.2 install, does SAP plan to provide customers with a more "stable" option? even though I understand why it cannot be considered as a priority (smile)

  7. Former Member

    Hello, I am doing Content Activation on a Sandbox Solman 7.1 (System copy from Prod Solman 7.1 , NO Managed systems connected). When I run Prepare_Activation and select all ChaRM projects, I get warnings as below

    B16_WMRF_1 PRJ B16_WMRF_1 Project No short text could be determined Item will be ignored for activation

     ILD RFC The ping for RFC SM_ILDCLNT190_READ ' of system ' ILD' fails with message 'Error when opening an RF Item will be ignored for activation

    and similar warnings for other projects and RFCs.

    What does this mean ? Are these projects ignored for Activation as the message says ?

    Thanks

    -Lee

     

    1. Hi Lee,

       

      what type of warning is it? RFC? System? TC?

       

      let me know, might be that I have had the same issue.

       

      Kindest regards,

       

      Yee-Tee

    2. Hi Lee

      Is this system (SM_ILDCLNT190_READ) ordinarily one of your Managed Systems?

      Problem doing this on a sandbox is often that you have warnings, or errors on your SolMan_Setup. You have to make sure you have all green lights, else you're going to have many issues on Content Activation and may get stuck between steps 2 and 3 of GP1

      Regards

      Rob

  8. Hello Lee,

    We have also create a Sandbox from Solman 7.1, this Sandbox are a copy of production system.

    My question is. which part og Solman_Setup  did you completed from (System Preparation and Basic Configuration and other part of Solman_Setup), befor you start Content Activation?

    Is it any guide for this scenario (What should be done befor content activation from system copy))

    We are using ChaRM, documentation and test management .

    Thanks for any advice.

    Br

     

     

    1. Hi Reza,

       

      since you are using ChaRM, documentation and test managemnt, you probably already did most of the required setup that is relevant for your content activation.

      You can start with cleaning your projects and solutions or directly start with tcode prepare activation to see the first estimates of assets that can be migrated.

      Note that the Content activation is also relevant for your test configurations and TBOMS. However, no existing test plan will be activated; you will need to re-create all your test plans.
      Also; existing BPCA & SEA runs will become read only.

       

      Kindest regards,

       

      Yee-Tee

      (ps; we are upgrading this week our production system.)

  9. Hi Yee-Tee,

    Thanks for fast reply,

    This installation is a Sandbox and System preparation is not correct.

    As I know during content Activation and after that opgrader from 7.10 to 7.20, some part of Solman_Setup  should be completed on (System Preparation and Basic Configuration and other part of Solman_Setup)?

    I had completed some step og System Preparation, but not sure, which one is necessary.

    Please give me some advice.

     

    Br

    Reza

    1. Hi Reza,

      it's difficult to estimate your current system state. If you executed the steps and notes for 7.1 as mentioned in the latest activation guide, then just proceed with the prepare_activation tcode. If there are any errors due to missing configuration it will pop-up. Then solve the issues and restart the prepare_activation process.

      After it's done and upgrade to 7.2, then start with the remaining activation steps; accessible via solman_setup.

      Hope this helps, best regards,

       

      Yee-Tee

      1. Hi Yee-Tee,

        Thank you for replay. I would like to look at steps in Solman_Setup -> System Preparation and Basic Configuration one by one and investigate which is unnecessary for the Content Activation Process.

        I will come back with the result.

        When I start on Content Activation, I will also return with my result.

        BR

    2. Hi Reza

      Pay careful attention to the scope of your project (GP1 Step 1). Choose only the projects that are 'working'. We had loads of 'Test Projects' in the sandbox where we played with functionality, but abandoned. If you include those in scope, you get some really difficult situations to deal with in Content Activation.

      ANY warnings or errors on Mandatory Configuration must be resolved, else you have issues on 'closing out' step 3 of GP1.

      Also make sure you keep your notes up to date. I almost daily needed to import new notes into the system.

      Regards

      Rob

      1. Hi Rob,

        Thank you for your information. I want to be aware of that part.

         

        Br

        Reza

  10. Former Member

    Hi All,

    I need your help, we are performing the GP2 post upgrade to 7.2, I am stuck in step 2.3 "check readiness of production branches" and when I click on start webdynpro I get 2 most common errors.

    1) Please increase the profile parameter 'abap/heap_area_nondia'

    2) consistency check not successful for project/solution(for many projects)

    Now I can increase the value of the recommended parameter to4GB as suggested in the start of the guide but how to fix the 2nd error ??

    please help !!

     

    Regards,

    Supragya

    1. Hi Supragya, you need them fix them 1 by 1. Ideally you would finalize GP1 without errors and warnings.