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Purpose

Sometimes the bidder needs to modify the RFx and add different type of items, like alternate, substitute or supplement to replace the original item.
This page is about how to allow bidder to add these kinds of items.

Overview

Strategic purchaser user can allow the bidder to add new, alternative items to the RFx Response if bidder cannot supply the original item.

When a bidder submits an RFx Response, then normally alternate, substitute and supplement Items are disabled as it is shown on the picture below.

This page is about how to enable alternate, substitute and supplement buttons, what are the most relevant KBA's, SAP Notes and some debugging hints.

Enable buttons

Strategic purchaser should enable two checkboxes during creation of RFx, to allow bidder to add alternative, substitute and supplement items.

First checkbox is Bidder Can Change RFx Responses and it can be found on the RFx Information - RFx Parameters:


Second checkbox is Allow RFx Response Modification and it can be found on the Items tab:

KBA 2222825 (Alternate Substitute and Supplement option are greyed out for Bidder) talks about this behavior.

Result

Bidder will be able to add Alternative, Substitute and Supplement Items in the RFx Response document:

Bidder user added an alternative item in the RFx Response document:

Troubleshooting

The following section will go through on well-known problems that could occur during enabling of alternate, substitute and supplement functionalities.

Buttons greyed out although checkboxes are marked

Check and implement the following SAP Notes:

SAP Note: 2362747 - Unnecessary Total Value and Sourcing processing while Quotation processing

SAP Note: 2502473 - Alternate Substitute and Supplement option are greyed out for Bidder

Item lines are not checked

Check the following SAP KBAs:

SAP KBA: 2139193 - Flag "Allow RFx response modification" is not set automatically

SAP KBA: 2265235 - Allow RFx Response Modification on Items tab is not enabled

Check and implement the following SAP Note:

SAP Note: 2189441 - Allow RFx Modification Flag on item level does not allow bidder to add expressive Items

Class and method to start debugging

Class:	/SAPSRM/CL_PDO_DYN_MDA_IT_QTE
Method:	ADD_EXPRESSIVE_ITEM
 
Parameters:
IV_ACTION = ADD_SUBST_ITEM
LV_EXPSV_TYPE = SUBST

 

Related Content

Related SAP Notes/KBAs

SAP KBA: 2139193 - Flag "Allow RFx response modification" is not set automatically

SAP Note: 2189441 - Allow RFx Modification Flag on item level does not allow bidder to add expressive Items

SAP KBA: 2222825 - Alternate Substitute and Supplement option are greyed out for Bidder

SAP KBA: 2265235 - Allow RFx Response Modification on Items tab is not enabled

SAP Note: 2362747 - Unnecessary Total Value and Sourcing processing while Quotation processing

SAP Note: 2502473 - Alternate Substitute and Supplement option are greyed out for Bidder