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Purpose

This page provides an overview of Cancellation process and clarify steps which are in line with standard design.

Overview

Cancellation process is depending on Confirmation, Invoice and Purchase Order as well. These related documents has effect on how and when Cancellation is possible. Cancellation steps are described in different cases in the following chapters.

Partial Cancellation

  1. Search for Confirmation on POWL.
  2. Then select any line of Confirmation and click on button Delete/Cancel.
  3. On Cancellation screen all line item will appear, not only the select one.
  4. Button Delete is disabled in case of all line item on Cancellation page.
  5. Lines need to be selected with button Select All , or just simply select the required lines, then click on Confirm button.

It means that Partial Cancellation of a Confirmation is possible. This is in line with the following SAP Notes:
SAP Note: 2503774 - Partial Confirmation cancellation not possible
SAP Note: 2457589 - Delete button is enabled for all items in Confirmation Cancellation
SAP Note: 1847525 - CONF: Delete button enabled for all items in Cancellation

Cancellation when Invoice exists

When Invoice exists, then Cancellation of Confirmation should be done on different ways depending on which flags are ticked on Purchase Order.

  • ERS flag:
  • GR_BASEDIV flag: 


If ERS and GR_BASEDIV flags are ticked, then Confirmation have to be cancelled first, then Invoice is cancelled "automatically" as well. Just as following KBA describes it.
KBA: 2007255 - Cancelling confirmation with ERS invoice exists is possible
Important that "Rev. GR Despite Invoice" must be set for movement type 102, (and 122 if Return Delivery involved) according to the following SAP Note, otherwise error message M7 021 "Deficit of purchasing IR quantity by XY PCS" appears during Cancellation.
SAP Note: 393512 - MB01:Error message M7021 for GR-related invoice verification

If GR_BASED_IV flag is ticked and Invoice or Partial Invoice exists, then Cancellation of Confirmation is not possible. Invoice should be Cancelled first with a Credit Memo, then Confirmation can be cancelled. 
KBA: 2493561 - Cancel button is disabled when Partial Invoice exists

If these flags are not ticked then Cancellation of Confirmation and Invoice can be done in any order.

Cancellation when Invoice exists, but not posted in backend

System allows to Cancel a Confirmation in spite of there is an Invoice exists in status Awaiting Approval in SRM.  This is because system is checking always the Purchase Order in the backend, but Invoice at status Awaiting Approval is not connected to backend Purchase Order yet.
KBA: 2493298 - Cancellation is possible when Invoice exists but not posted in backend

Related Content

Related Documents

Related SAP Notes/KBAs

SAP Note: 2503774 - Partial Confirmation cancellation not possible
SAP Note: 2457589 - Delete button is enabled for all items in Confirmation Cancellation
SAP Note: 1847525 - CONF: Delete button enabled for all items in Cancellation
SAP Note: 393512 - MB01:Error message M7021 for GR-related invoice verification
KBA: 2007255 - Cancelling confirmation with ERS invoice exists is possible
KBA: 2493561 - Cancel button is disabled when Partial Invoice exists
KBA: 2493298 - Cancellation is possible when Invoice exists but not posted in backend