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Since streaming became a more and more common feature of SAP Inside Tracks, we at sitHH this year (in November 2019) also decided to record our sessions and stream them to the internet.

As I attended to both Inside Tracks in Essen (sitPott) and Berlin, I had the chance to learn from Gregor’s and Oliver’s setups. Also Oliver presented an session dedicated to recording and streaming at Inside Tracks and how it works at sitPott.

So, well prepared I started my experience with streaming on a comfy level, where I quickly learned, that the tricky parts are the details.

Recording Gear and Software

As a hobby photographer, I initially tried to connect my Canon EOS 6D to my computer. First I wanted to connect it via USB to the computer, just to find out, that I don’t get the signal out of the Canon software (screen scraping works, but hmm...). The camera has also an HDMI output, which I could grab with the so called Camera Live software (to be found at https://github.com/v002/v002-Camera-Live, macOS only), just to find out, that the HDMI signal is poor with this particular camera model and even more worse, after updating my laptop to Catalina macOS 10.15 the software became incompatible. After buying a lot of cables and spending even more time with software problems, I decided to fall back to a simple HD webcam. The final spending on this video stuff was a Logitech C922 pro Webcam with USB connector, which the setup in the end successfully went live with.

Computers usually have an HDMI out connector, but are not capable of recording HDMI signals. You need an extra recording device for that. In Oliver’s setup he uses a Blackmagic Design UltraStudio Mini Recorder, which has an HDMI in socket, but only a Thunderbold 3 connector to the computer. As these recorders are quite expensive (around €150+) and my two laptops, a MacBook Pro and a Lenovo T480s only have USB-C or USB sockets, I was looking for USB devices (you may use an adapter, which I did not want to). Eventually I found the Elgato Game Capture HD60S recorder. One plus factor with this recorder: the HDMI splitter is already built in. So it contains of one HDMI-in (from the presenter’s laptop), one HDMI-out (to the projector for the audience) and an USB connector (to the recording laptop).

The rest of the setup was very similar to the one, that Gregor recommends. My director’s stand (so to say) was also the freely downloadable Online Broadcaster Software (OBS). Elgato officially supports OBS. I started their game capture software, which established the connection to the device (you also do adjustments there, like frame rate and others). After this, the device could be selected within OBS and was ready to use.

On location, we couldn’t connect to the audio system to grab the signal, as the equipment was built in in a 19” rack and we couldn’t manage to reach the cables. Here we had to use the microphone of the webcam, which showed to be fairly okay.

Afterwards I realized, it would have been much more risky to record the sound through a microphone, as you don’t have any syncing issues with that webcam with built in sound combination.



The final setup during the Event

Preparation

What I did in preparation, was:

  • prepare a background image in Full HD format with our logo and things like that
  • place the camera preview and the laptop preview in OBS at the final place and lock the preview to prevent unwanted shifting of the boxes during the event
  • prepare a caption for every single presentation named by the planned starting time (there is no much time between the sessions, so make sure to find the right text quickly) and the name of the presentation (each to be activated and deactivated by the eye symbol in OBS)
  • register a channel to my YouTube account 24 hours ahead (it needs this long time to get activated – don’t drop the ball here) – channels can be managed by one or more YouTube user accounts, so it is ideal to teams (you don’t have to have dedicated accounts, just assign your normal users to the channel)
  • test everything, do a dry run

Do's and Dont's 

Something I also learned:

  • If you are ready and set to record your session, it is just a short way to live stream the content at the very same time. It is only one more button you have to press once in the morning and the second time before heading back home.
  • Third party adapters from HDMI to USB-C cause issues on Apple computers in regards of syncing the signal. You are good, if you stay with (pricey) original Apple accessories.
  • OBS runs on macOS and Windows in a very similar way. However, I couldn’t manage to get the Logitech webcam running on my Mac. As I had not so much time left at that point, so I decided to use the Lenovo laptop. I am sure, it would run on a MacBook as well with little bit more patience by my side.
  • Don’t forget to bring a multi-outlet power strip to supply your equipment and the presenter’s ones
  • I was using a 5 meters and a 3 meters HDMI cable from Amazon Basics between the Elgato HD60S and the devices and had no problems (be careful, as maximum cable length with HDMI is limited)
  • It is a good idea to have a second laptop during the broadcasting to check the streaming and do some social media work like answering comments on YouTube (in save distance to your live recording software).
  • I realized, that over the day we caught more and more of an delay in our broadcasting (like up to 30 seconds after two hours of streaming). So from time to time, we stopped the live broadcasting to become live “in real time” again.
  • The videos of eight hours recording produced around 2 GB of data (in MKV file format and 1080p resolution)
  • as already said: register your YouTube channel at least 24 hours ahead of the event
  • At our location we had a very fast internet connection – test the upload speed first, it could become a bottleneck.

Conclusion

I hope, this gets you an idea of how we managed our streaming challenge and encourages you, to stream your SAP Inside Track the next time as well.

If you are interested, how a YouTube channel might look alike, here is ours: SAP Inside Track Hamburg Presentations. Drop a line, if you like it.

Me in Hamburg during the Streaming
Me in Hamburg during the Event






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