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Overview


A subsequent debit/credit exists when an additional invoice or credit memo is received for a transaction that has already been invoiced.

  • Subsequent debit - You have already received an invoice from your vendor for all the goods received. Subsequently, freight costs are to be taken into account, however, the invoice quantity remains the same.
  • Subsequent credit - You have already received a credit memo from your vendor for all the goods received. Subsequently, freight costs are to be credited to your company, however, the credit memo quantity remains the same.


Customizings

According to SAP Notes 812019 and 803206, when working with Subsequent Debit or Credit, the possible Nota Fiscal document types to use are:

  • 2 Complementar
  • 4 Conhecimento
  • 7 Conhecimento for Multiple Notas Fiscais

*In the scenario used as an example, we will use document type '2' Complementar.

  • To configure NF Type follow the path of SPRO highlighted below
  • Select document type  

Standard Process Flow

Process flow can start with the Basic Purchase Order Process, which means that the steps will be:

  1. ME21N transaction - Purchase Order
  2. MIGO transaction - Goods Receipt 
  3. MIRO - Invoice Receipt with Nota Fiscal creation
  4. MIRO - Subsequent Debit/Credit (shown below) 

Subsequent Debit/Credit

  • Subsequent Debit/Credit, as the name says, is a subsequent debit/credit to the vendor, like a subsequent adjustment of the process.
  • In the scenario here, subsequent debit/credit is like a second invoice based on the same goods receipt from the original invoice.
  • This process is done via MIRO, choosing option “3 Subsequent debit” or "4 Subsequent Credit" on transaction field. In this example we will use subsequent debit.
  • In this scenario this an unexpected cost so the field amount under line item comes empty.
  • The quantity will be filled with the remaining quantity from your goods receipt. 
  • In the reference field you must enter the Nota Fiscal number of original invoice. 
  • Then you must use an appropriate NF type, here we will use E2, that was set as “Complementar”.
  • Inside the NF it will be just like any other NF. 

Legal Books

  • For legal purpose, this Nota Fiscal is reported under legal book.
  • In this case, NF is reported with a special observation, stating that this aditional NF is “Complementar”.
  • Checking on LIVRO REGISTRO DE ENTRADAS - RE - MODELO P1/A, using standard program J_1BLB01, is possible to see the original Nota Fiscal and the complementary Nota Fiscal, as this screenshot shows:

Related Content

Related Notes

  • SAP Note 664855 - Brazil: New Condition-Based Tax Calculation
  • SAP Note 812019 - Nota-fiscal-type check in MIRO
  • SAP Note 803206 - Nota-fiscal-type check in MIRO