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Some customers don’t know that when BPC consolidation package is executed, an automatic ‘copy opening’ will be done. Some customers might have known about this but they are not sure about the detailed process. Because of this, many customers have doubt about the data after they executed the consolidation data package, especially when ‘copying opening’ is taken into consideration. 

This article explains the detailed process .

An automatic ‘copy opening’ for data in AuditID (Datasource type) of type ‘A’ will be executed during consolidation run(either through data package or consolidation monitor).

In fact it is not a simple copy process.

Let’s take an example to explain.

In 2010.DEC, a customer has a record below under entity E14003,

group C14001, currecny GBP.The data source is ‘DS11140’, which is ‘I’ type data source.

 

  1) 2010.DEC / 10505111 / F_999 / DS11140 / 3,250,000/

 

After consolidation run for 2010.DEC, System generates a record below to reverse the record 1) above, under

audit ID DS12100:

 

  2) 2010.DEC / 10505111 / F_999 / DS12100 / -3,250,000/

 

To execute consolidation for 2011.AUG, the first step is to run the balance carry-forward business rule, which is to do ‘copy opening’ (carry forward) for ‘I’ and ‘M’ type data source.

After that, we can see a record under the same account, flow F_100, in 2011.AUG,as below:

 

  3) 2011.AUG / 10505111 / F_100 / DS11140 / 3,250,000

That's the only record on account 10505111 and flow F_100 in 2011.AUG.

And the audit ID is DS11140.

The second step to execute consolidation for 2011.AUG is to execute the consolidation data package for 2011.AUG .At this time, the process of copy opening for data in audit ID of type 'A' will occur.

 It is not a simple copy process.

a) First, system looks for data that has been carried forward into

   flow F_100. That's the record 3).

 

b) Consolidation engine tries to calculate result for record 3)

   according to business rules. Normally system will generate the

   following record, just like it does when generating record 2):

 

   4) 2011.AUG / 10505111 / F_100 / DS12100 / -3,250,000

 

You may have already noticed that the step b) is in fact doing the

carry-forward. And that's how the system is designed.

You may ask why system is designed in this way just in order to copy

the balance in audit ID of type 'A'. Well, let's imagine that ownership

on the entity E14003 is decreased in 2011.AUG. Although the opening

balance record 3) is not changed, final result should be calculated

according to the latest ownership.

 

   4-1) 2011.AUG / 10505111 / F_100 / DS12100 / -3,000,000

 

The record 4-1) is the result according to the latest ownership.

Compare it with 4), the difference is 250,000. Instead of generating

the record 4-1), system will come up with the records below:

 

   5) 2011.AUG / 10505111 / F_100 / DS12100 / -3,250,000

   6) 2011.AUG / 10505111 / F_VAR / DS12100 /    250,000

 

5) tells the end-user that this record is copied from 2010.DEC.

6) tells the end-user that the percentage is changed and the difference

   is 250,000.

The summary of 5) and 6) is the actual result of 2011.AUG.

 

Next ,I will share a bad configuration that result in the copying opening doesn’t work.

A customer has configured a rule ICELIM.There is a detail line whose SOURCE FLOW has been set to 'F_999'(closing flow).

That prevents the system from doing step b) above because ‘opening flow’ is not included’. This will result in the fact that the balance is not carried-forwarded.

 

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