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Purpose

The purpose of the page is to explain the permission options related to MDF Talent Pools. 

Overview

You can manage talent pool permissions for the talent pool objects themselves as well as for the process of nominating employees to talent pools.

  • Setting Object Level Permissions: These permissions apply at the object level and regulate access to the Talent Pool as a whole. These are gate permissions that determine whether a user has access to view the Talent Pool object.
  • Defining Talent Pool Target Population: allows you to limit access to a subset of specific pools. Target population permissions use the attributes in the talent pool object definition. 
  • Managing Talent Pool Nomination Permissions: You can differentiate permissions for talent pool nominations so that you can allow some users to view nominations and others to also add, edit, or delete nominations. You can assign these nomination permissions regardless of permissions for administration of Talent Pool objects. Optionally, you can also apply target population restrictions to viewing/adding/editing/deleting nominations within the Talent Pools. 

Setting Object Level Permissions

These permissions apply at the object level and regulate access to the Talent Pool as a whole. These are gate permissions that determine whether a user has access to view the Talent Pool object. Please note that these object level permissions will only control a user's ability to add, edit, and delete talent pools and their properties. These settings have no impact on a user's ability to manage talent pool nominations.

To enable users to add, edit, or delete nominations, you need to, at least, assign the object permission to View Current Talent Pools. To do so, you can follow the below steps:

  1. Go to Admin Center > Manage Permission Roles > Select the relevant role. For example, HR planners or managers typically have these permissions.
  2. Click Permission and in the Permission Settings choose Miscellaneous Permissions.
  3. Review the permissions for Talent Pool.
      • View Current: Allows users to view the current object information. This permission is required for anyone who needs to manage talent pool nominations.
      • View History: Allows users to view the effective dated history of the object ○ Create: Allows users to create talent pools. This permission is required for anyone who needs to create talent pools.
      • Insert: Allows users to insert an effective dated version of the talent pool.
      • Correct: Allows users to edit attribute values of the talent pool.
      • Delete: Allows users to delete talent pools.
      • Field Level Overrides: Used to remove/restrict access to certain fields on talent pools.

Defining Talent Pool Target Population

Object level permissions can be refined by combining them with target population restrictions allowing you to limit access to a subset of specific pools. Target population permissions use the attributes in the talent pool object definition. These permissions do not change the access to nominated pool members—only to the pools themselves.

To define a target population for the object level permission, you can follow the below steps:

  1. Go to Admin Center > Manage Permission Roles > Select the relevant role. For example, HR planners or managers typically have these permissions.
  2. In the Grant this role to section, click Edit Granting.
  3. Find Talent Pool in the section for other objects. By default, the target population is set to All. If a role has been assigned object-level permissions for talent pools, then this setting enables all users assigned to that role to access all talent pools
  4. Choose an available attribute from the dropdown > Select the operator and value to restrict access to the pool objects.
  5. Save your changes.

Note: Multiple rows on the target population restriction operates as “AND”.

Managing Talent Pool Nomination Permissions

You can differentiate permissions for talent pool nominations so that you can allow some users to view nominations and others to add, edit, or delete nominations. You can assign these nomination permissions regardless of permissions for the administration of Talent Pool objects.

Starting b2005 release, View Current for Miscellaneous Permissions > Talent Pool is no longer necessary to be able to access Talent Pool, see or modify nominations. For more information, see here.

Access to MDF talent pool nominations is controlled via selections in RBP that permit users to view or add/edit/ delete nominations. In order to extend this access to other user groups, target populations can also be enabled for the relevant RBP settings. This allows you, for example, to grant access to line managers and ensure that they will only be able to see or add employees who report directly to them.

To grant permissions to view or add/edit/delete Talent Pool nominations, you can follow the below steps:

  1. Go to Admin Center > Set User Permissions > Manage Permission Roles > Select the relevant role. For example, HR planners or managers typically have these permissions.
  2. Set the relevant permissions under the “Succession Planners” tab.
View Talent Pool nominationsAllows users to see nominations within talent pools. If you don't select this option, users can still see the pool itself but not the nominations within the pool.
Add/edit/delete Talent Pool nominationsAllows users to add, edit, and delete nominations within the Talent Pools. Enabling this permission will also enable permission to “View Talent Pool nominations”. 
Approve/Reject Talent Pool Nominations

Allows the granted users to Approve and Reject Talent Pool Nominations. This can be granted separate to Add/Edit/Delete permission. Newly introduced this 1H b2011 release. Enabling this permission will also enable permission to “View Talent Pool nominations”.  When enabled, To-Do item and/or tile will be displayed for Talent Pool Owner on the home page.

Hide Talent Pool Page

Hides the Talent Pool page for the granted user. If at least one permission role have this checked, all users in the granted users will lose access to Talent Pools page even if they have at least 1 permission role that has this unchecked. This can be easily traced using the User Role Search Tool, for guidance using this tool, please refer to KBA 2229272:


Apply target population to nominations

Optionally, you can apply target populations to Talent Pool Nominations Permissions, so that users can only view the nominations within their granted target population. To do so, you can follow the below steps:

  1. Go to Admin Center > Succession > Nominations Setup.
  2. Enable “Apply target population to Talent Pool Nominations Permissions”.
  3. Save.

Granting permissions to Talent Pool Field Configuration Tool

Under Manage Permission Roles > Manage Succession, you need to check "Talent Pool Field Configuration". 

This will allow visibility of the tool in Admin Center > Succession. This will give you the options to Configure Fields in the Nominations section of Talent Pools. For more details, please refer to MDF Talent Pools - Configuration Options

Related Content

Bridge KBA: 2917920

Related Documents

Implementation Guide - Permissions for Talent Pools

Related SAP KBAs

2235102 - MDF Talent Pools: Creating pool gives “Object does not Exist Or No Permission” error

2765034 - Granting access to Talent Pool object gives access to the Succession tab

2307933 - Hide inactive successors from Succession Org Chart and Talent Pool

2467708 - How to enable and use the Talent Pools Live Slide on Presentations?